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Somerset West: Property & Finance Administrator

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Job Description

Entry-Level to Portfolio Manager Development Pathway Purpose of the role: Support the day-to-day administration, financial coordination, and governance compliance of sectional title schemes and homeowners associations while developing practical skills in community scheme management and property operations Key Responsibilities Include But Are Not Limited To Preparing and circulating notices, agendas and minutes for trustee and general meetings Maintaining scheme records, owner registers and filing systems Supporting legislative and governance compliance Liaising with trustees, owners, residents and service providers Assisting with annual budgets, levy schedules and financial reports Issuing levy statements and assisting with arrears monitoring Reconciling invoices and preparing payment requisitions Assisting with owner and trustee financial queries Logging and coordinating maintenance requests Obtaining quotations and liaising with contractors Maintaining maintenance records and schedules Conducting or assisting with routine site inspections Handling routine correspondence and follow-ups Ensuring professional communication and confidentiality at all times Criteria Matric is essential Tertiary qualification or studies in Property Management | Accounting | Finance | Business Administration or similar is advantageous Strong financial or administrative experience is advantageous Exposure to property, community schemes or estate administration is beneficial but not essential Proficiency in MS Office and comfort with online management systems Valid drivers licence and reliable transport is essential Excellent written and verbal communication skills in English and Afrikaans Strong organisational skills with attention to detail Professional, service-oriented attitude with a willingness to learn Career Progression The successful candidate will receive training and mentorship with the opportunity to progress into a Portfolio Manager role overseeing multiple sectional title and HOA schemes title and HOA schemes

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How to Apply

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About Admin / clerical / secretarial Jobs in Cape Town Region

The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.

In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.

Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.

These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.

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Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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