South Africa: Administrator Stores (Inbound)

Main purpose of the job: Follow up on missed handovers, Gemba Walk feedbacks, after-hour reports, cross checks and Management routines. Weekly escalation to Maintenance re SHE jobs. Logging of Maintenance jobs Adhoc. Communicating Monthly G2G Activity Reports per dept. Check that the G2G platform is being used as intended. Weekly sending of minutes for SHE, Level 2 and Coordinators meeting or any other meetings minutes required. Daily Paper Trail requests. Ongoing tracking and feedback of department budget to Manager. Daily Outlook diary coordination for Manager. Request of quotes needed ad-hoc. Weekly over 60-hour overtime feedback. Retrieve daily Store alarm feedback from Supplier. Arrange staff training dates Adhoc. SHE administrative assistance where needed. Meeting minute taking – Ad-hoc. Forklift repair / service requests Adhoc. Forklift and racking load testing Adhoc. Filling of forklift hours weekly – FMX Spreadsheet. Filing of quotes, POs and invoices – General department filing and record keeping. Staff COS and Requisitions Adhoc. Fulfil tasks per task list. Prompt SOP reviews when due. SOP Uploads to SharePoint when due. · Time and attendance feedback weekly. Assist Manager with administrative tasks when need be · Logging of training registers. · Logging unsafe act cards. Logging of Incident Reports. Update Nosa Board monthly. With approval of Manager, request Casual staff when need be. MDWT assistance where need be. · Schedule Clinic appointments as requested. Capture leave for department. · Arrange transport for employee’s that works overtime. Log CPD points. Check that tasks on Safe Trans are completed. Escalate to Task Managers if necessary, with Manager in copy. Follow up on FMX exception reports. Follow up on emails on behalf of Manager where needed. Print Job Profiles and Task Lists bi-annually and prompt Line Managers to review hard copies. Once done, amend with soft copies for Manager to approve. Arrange and coordinate staff functions when needed. · Broadcast messages for department on Viva Engage. Send through monthly 5S and MDWT Scores for the Group to HR. Preferred Minimum Requirements: Matric preferable. 1-2 years plus experience in similar role within an Administration environment. Knowledge: Computer literate. Must possess good coordination Skills: Willing to work under pressure, after hours at times. Good physical and mental capacity.