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South Africa: Fleet Controller – Truck Rental – Bloemfontein posted by Job Masters (Pty) Ltd

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Job Description

Minimum Requirements:

  • Grade 12 | Code 10 driver’s licence.
  • 2–3 years’ experience in truck rental and administration.

Skills:

  • Administrative procedures and form completion.
  • Hazard identification and resolution | Microsoft Office proficiency.
  • Planning and organisational skills | Customer service management.
  • Report writing and document handling | Decision-making.
  • Company SOPs | Fleet management practices | Vehicle inspection processes.
  • Report writing | Customer service standards | ISO 9001 processes.

Key Responsibilities:

  • Fleet Management
  • Maintain electronic databases of KM, registration, daily inspections, and maintenance.
  • Schedule and book services with the workshop.
  • Forecast and plan fleet availability to meet operational needs.
  • Manage accidents documentation and liaise with internal insurance.
  • Oversee vehicle licensing, tags, and renewals.
  • Ensure compliance with Road Traffic Acts and regulations.
  • Monitor and reconcile fuel consumption and Fuel Card expenses.
  • Implement operational standards and best practices.
  • Manage R&M costs, validate job cards, and ensure correct pricing.
  • Conduct accident investigation meetings with drivers.
  • Manage abuse cost recovery.
  • Conduct vehicle in/out inspections and maintain inspection books.
  • Stand in for site supervisors when required.
  • Manage wash bay inspections and stock.
  • Handle breakdowns (including standby after hours).
  • Inspect bowzers and manage diesel receiving.
  • Maintenance | Maintain vehicles in roadworthy condition.
  • Minimize downtime through strict service scheduling.
  • Negotiate repair schedules with workshops and panel shops.
  • Maximize vehicle availability to operations.
  • Reports & Record Keeping | Weekly kilometres update.
  • Maintain vehicle/trailer asset register.
  • Prepare reports: fuel consumption, fleet utilisation, availability, inspections, maintenance, driver training, driver assessments, PDP/licensing, COF, weekly costs, H&S inspections.
  • Maintain Vehicle Key Register | Check daily debriefs.
  • Driver Management | Monitor and manage driver behaviour.
  • Report poor driving practices that impact fleet costs.
  • Update driver scorecards (speeding, braking, erratic driving).
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Additional Duties:

  • Perform duties beyond the listed tasks as instructed by management.
  • Assist in different departments/shifts if required.
  • Support Truck Rental & Express operations when needed.
  • Stand in for supervisors during leave or absence.
  • Carry out additional tasks aligned with organizational objectives.

Salary offer: Negotiable



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