South Africa: Payroll Administrator

Payroll Administrator – All Business Units Maintain Sage payroll records for all employees: Monthly payroll run. Print AA88’s for ALL payroll companies and distribution to factories if needed. Write comments on the Sage reports for the authorization of the payroll payment. New employees Resignations and dismissals Pay staff monthly Monthly preparation of journals from Sage to Excel for capturing in SAP. Process travel claims Maintain personnel files for all monthly paid staff (as per point 1) Process leave forms Induction of new employees Process resignations from medical aid and pension / provident fund Deduct garnishee orders from employees and pay garnishee creditors Process disability and death claims Process and pay all personal loans Death benefits and funeral claims for companies as per point 1. Control of contracts for fixed term contracts (FTC’s). Control of leave forfeiture letters. Withdrawal notifications to pension/provident funds for companies as per point 1. Monthly procedures as required: Payment of External Suppliers except Garnishees & Maintenance orders. Maintenance of TK for Support Centre. Upload of new/changed banking details on Nedbank for authorization; Deletion of terminated beneficiaries on Nedbank. Faxing of remittance advices to salary creditors. Responsible for the following reconciliations on a monthly basis: Sage vs 12-month reconciliations for ALL Payroll companies Administration duties in Payroll department Death benefits and funeral claims for companies as per point 1. Control of contracts for fixed term contracts (FTC’s). Control of leave forfeiture letters. Assisting staff on Medical Aid queries – new members. Assisting in preparation of profit share schedules in March and September each General Electronic Filing system library of final monthly timecards submitted per Business Unit for easy reference Maintains a monthly input filing system Auditing payroll and ensuring legislative compliance Creates, maintains and closes personnel files for salaried staff at Support Centre in accordance with company policies and procedures and audits labour staff personnel files at the factory sites Checks records and supporting documentation for clerical and arithmetic accuracy, completeness, and compliance with established standards and procedures. Aids auditors in their performance of annual audit; answers questions, locates documents, explains procedures and policies as requested. Pens/Provident fund administration /annual policy renewals and amending fringe benefits tax for disability & funeral accordingly/free cover limit medicals/additional voluntary contributions/new staff Pens/Prov comparison Medical aid administration /addition of dependants/children becoming adult dependants/Annual Medical aid training new rates and benefits and amending rates on VIP/offering info to new staff of both Sizwe& Momentum Retirements, retrenchments and the application of tax directives from SARS where applicable Mid-year and final tax submission Preparation of Annual increase schedules for distribution to business units Annual Salary Increases Annual Bonus Payments Preparation of the Long Service Awards schedule for the following year Recovery of money from unsuccessful Bursars Annual Award Winners payment of prizes and accurate administration of tax Manager/Payroll & Admin co-ordinator for all payroll related issues, offers guidance and obtains all required and necessary documents Responds to questions from the public and gives them necessary information like confirming employment. WCA – W.CI2 form, 12 month payslips and earnings on Resumption Reports.