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South Africa: Procurement Manager

South Africa: Procurement Manager

Posted on 2025-06-25 00:00:00

Employer Unspecified
Category Retail / wholesale
Location ZA  / South Africa

Job Summary

Key Responsibilities: Strategic Procurement Management: Develop and implement a comprehensive procurement strategy aligned with the hotels business goals. Oversee and manage operational, capital expenditure (Capex), and project-related purchasing for the Hotel. Establish procurement policies and ensure compliance with legal, financial, and corporate standards. Continuously assess procurement trends and hotel needs to optimize purchasing practices and reduce costs. Ensure the President Hotel always receives the best quality product at the best price Vendor & Supplier Management: Identify, qualify, and maintain relationships with reliable suppliers and service providers. Conduct regular supplier evaluations, negotiate pricing, contracts, and service level agreements (SLAs). Arrange annual meetings inviting the top suppliers to present their products and value adds to create a list of preferred suppliers Manage the supplier approval and audit process to ensure quality and compliance. Operational Efficiency: Coordinate and oversee daily procurement operations for all departments, including F&B, Engineering, Housekeeping, Front Office, and Administration. Monitor stock levels and inventory turnover to minimize waste and avoid shortages. Approve purchase orders, track deliveries, and resolve order discrepancies or delays promptly. Financial Control & Reporting: Work closely with the finance department to ensure adherence to budgets and forecast future procurement needs. Ensure accurate documentation of procurement activities, including purchase orders, invoices, and supplier contracts. Conduct regular cost-benefit analyses and generate procurement performance reports. Develop strategies and manage processes aimed at improving quality and reducing costs. Compliance & Risk Management Ensure all procurement activities comply with South African regulations and internal controls. Oversee ethical sourcing practices and support the hotel’s sustainability and local supplier initiatives. Safeguard hotel assets by mitigatingprocurement-related risks. Ensure that procurement practices align with industry best practices and Hotel standards. Team Leadership Lead, coach, and develop the procurement team to improve skills, efficiency, and service delivery. Promote a culture of collaboration and continuous improvement. Implement and refine SOPs related to stock control and purchasing operations.

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South Africa: Procurement Manager

South Africa: Procurement Manager

Posted on 2025-06-18 00:00:00

Employer Unspecified
Category Catering / hospitality
Location ZA  / South Africa

Job Summary

Duties: Strategic Sourcing: identifying and evaluating potential suppliers for various hotel needs, including food and beverage, cleaning supplies, linens, furniture, and more. Negotiation: negotiating favourable pricing and contract terms with suppliers to ensure cost-effectiveness. Supplier Relationship Management: building and maintaining strong relationships with key suppliers to ensure reliable supply and quality. Procurement Planning: forecasting demand for goods and services and developing procurement plans to meet those needs. Budget Management: managing and controlling procurement budgets, ensuring that spending stays within allocated limits. Compliance: ensuring all procurement activities comply with relevant policies, procedures, and regulations. Inventory Management: involved in managing hotel inventory to optimize stock levels and minimize waste. Reporting: preparing reports on procurement activities, including spending, supplier performance, and cost savings. Requirements: Grade 12 Bachelor’s degree in Hospitality Management, Supply Chain Management or a related field At least 3-5 years of experience as a procurement or purchasing manager in a large hotel / hospitality group Experience in managing budgets, supplier relationships, and procurement processes is essential. Strong negotiation skills to secure the best deals with suppliers. Excellent communication skills, both verbal and written, to interact with suppliers, internal departments, and management. Analytical skills to assess data, identify trends, and make informed decisions. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and purchasing software. Knowledge of inventory management and supply chain management principles. Understanding of hospitality industry standards and practices. Ability to manage and mentor a team. Strong organizational and time management skills to handle multiple tasks and deadlines. Financial and numerical skills to manage budgets and track costs. Ability to work independently and as part of a team. Knowledge of procurement regulations and best practices. Familiarity with supplier or third-party management software. Understanding of HACCP food safety standards (particularly for F&B procurement). Ability to maintain positive and engaging relations with all inquiries.

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