South Africa: Procurement Administrator posted by Greys Recruitment
Posted on 2025-04-30 00:00:00
| Employer | Greys Recruitment |
|---|---|
| Category | Sales/Marketing Management |
| Location | South Africa / South Africa |
Job Summary
- Grade 12.
- Driver’s License.
- Diploma / Degree in Procurement or Supply Chain Management.
- 3- 5 years of experience in procurement, supply chain, or inventory management.
- Experience in a manufacturing or distribution environment is highly advantageous.
- Strong negotiation and supplier management skills.
- Proficiency in ERP system, Syspro advantageous.
- Intermediary knowledge in Ms Office packages (e.g. Excel, Word, Outlook etc.).
Key Performance Areas:
Supplier Sourcing:
- Identify and establish relationships with suppliers and vendors for consumables.
- Negotiate pricing, payment terms, and contracts with suppliers to secure the best deals, monitor Suppliers for special offers.
- Maintain supplier performance and resolve any issues or disputes that may arise.
- Evaluate and select suppliers based on quality, reliability, and compliance with regulatory requirements.
- Stay informed about competitor pricing and market trends to ensure competitive purchasing.
- Sourcing new products and new suppliers for buyouts items on external and internal client’s requests.
Purchasing and Order:
- Place orders for consumables based on demand forecasts and inventory levels.
- Monitor and track orders to ensure timely delivery and minimize any disruptions to warehouse operations.
- Manage purchase orders, reviewing, updating or cancelling them as needed to ensure accuracy.
- Receipting of stock into system.
- Marching of PO, delivery note, GRN and Invoice and submit to creditors department for processing and payment.
Inventory Control:
- Work closely with inventory and warehouse teams to maintain optimal stock levels.
- Ensure that all consumable products are stored according to safety standards and inventory management practices.
- Monitor stock rotation and expiry dates.
Forecasting and Planning:
- Collaborate with internal teams (e.g., production, operations) to forecast demand for chemicals and other materials.
- Develop and maintain long-term supply plans to ensure the warehouse always has the required consumables in stock.
Reporting and Documentation:
- Maintain accurate records of all procurement transactions, including orders, invoices, and supplier communications.
- Provide regular reports on procurement activities, supplier performance, and inventory levels to management.
Collaboration and Coordination:
- Coordinate with various departments such as logistics, quality control, and production to ensure smooth operations.
- Provide support for troubleshooting supply chain issues and identifying opportunities for improvement.
Cost Control and Budget:
- Monitor procurement expenditures and maintain spending within budget guidelines.
- Look for cost-saving opportunities, negotiate favourable pricing, and implement strategies to reduce overall procurement costs without compromising quality.
- Conduct market research and analyse trends in consumable prices to make informed purchasing decisions.
Supplier & Product Evaluation:
- Evaluate suppliers based on criteria such as reliability, quality, delivery timelines, and cost-efficiency.
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