Southern Suburbs: Professional Executive Assistant posted by Time Personnel
Posted on 2025-05-19 00:00:00
| Employer | Time Personnel |
|---|---|
| Category | Client Services/Sales Support |
| Location | Western Cape / Southern Suburbs |
Job Summary
- Grade 12 essential; a Tertiary Qualification in Business Administration and/or a PA Diploma preferred.
- A minimum of 5 years proven work experience in an Executive EA/PA position supporting several Directors.
- Advanced PowerPoint skills ESSENTIAL, must be able to manage PowerPoint decks and produce high quality advanced presentations
- Proven track record of managing high profile company events.
- Able to multi-task, prioritize work & meet tight deadlines.
- Possessing excellent communication skills; proficient in both written & spoken English.
- Attention to detail, well-organized, courteous, conscientious, resourceful and proactive with sense of urgency in completing tasks.
- Self-motivated with a high level of integrity.
- Excellent interpersonal, communication, presentation, negotiation and reporting skills.
- Flexible working attitude, team player and able to work under a minimum supervision.
- A good deal of common sense, etiquette and an ability to think on one’s feet.
- Advanced computer literacy (MS Office, Excel, PowerPoint).
- Proven budget management skills an advantage.
- Professional telephone manner, use of discretion and confidentiality
- Proven ability to work under pressure.
DUTIES
- Provide a full range of personal and executive secretarial support to the Directors
- Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.
- Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary.
- Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director or behalf of the Director, or other staff as appropriate.
- Maintain Directors office systems, including data management and filing.
- Maintain records of Directors contacts.
- Completing travel and expense reports for the Directors.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Directors responsibility – chasing responses, triggering follow-up action.
- Produce documents, briefing papers, advanced excel reports and advanced Powerpoint presentations for the Directors.
- Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, pre-meeting briefings, meeting papers and taking minutes.
- Provide extensive event management support from start to finish, from venue allocation, event plan & concepts, budget management, handling logistics, branding & comms, programe delivery and event debriefing sessions.
- Managing business-critical projects
- Any other duties as may reasonably be required by the Directors.
Salary: R dependent on experience
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