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Strand: Office & Finance Administrator posted by Merand Corbett & Associates

Office & Finance Administrator

Posted on 2025-04-07

Employer Merand Corbett & Associates
Salary 0
Category Sales Marketing
Location Western Cape  /  Strand

Job Summary

Key

Responsibilities:


Reception, Boardroom & Executives:

  • Manage phone calls and correspondence (be well spoken, understanding and friendly with clients over phone).
  • Welcome visitors and manage reception area (incl. arranging beverages and ensure the reception area is always kept tidy and clean).
  • Boardroom (Boardroom diary and ensure the boardroom is available, clean and presentable for bookings).
  • Availability for executive team when needed (Assist Executives on an ad-hoc basis with administrative tasks).

Control office supplies and services (Groceries & Stationery):

  • Ensure proper control is kept over office supplies (Recording outgoing stationary when supplied and keeping stationary in a locked location).
  • Ensure sufficient groceries and office supplies in office.
  • Ensure proper control of groceries in office.
  • Manage courier services on a cost-efficient basis.
  • Maintaining budgeted actual spend within the budgeted values.

Planning/arranging meetings and catering for events:

  • Arranging office meetings in advance based on budgeted value.
  • Arranging catering for office meetings/events based on budgeted value.

Finance administration of Creditor & Debtors ’teams:

Creditors Department

  • Thoroughly maintain (sort & file/scan) invoices/POD’s/Reconciliations for Creditors.
  • Timeously gathering Invoices & Statements for Reconciliations.
  • Accurate completion of BEE schedules on Procurement.
  • Maintaining Capex documents accurately & thoroughly (Collection/Copying of invoices and save it to the Server).
  • Add/update & maintaining labels to current and new Capex items.
  • Completing Credit Applications accurately & timeously.
  • Timeously requesting of documentation from Suppliers when needed.

Debtors Department

  • Managing & control of petty cash (Prepare daily & Monthly reconciliation).
  • Control & Maintain all PODS & Credit Notes filing.
  • Support Debtors Team with proper document control.
  • Daily scanning of PODS.

Functional Competence-skills and knowledge required for job:

  • Proficient in Microsoft Office software and phone system
  • Well-spoken in both English & Afrikaans with strong written/verbal communication skills
  • Minimum 1 – 3 years relevant experience in similar role
  • Time Management
  • Good email etiquette
  • Own Car
  • Valid drivers license

Behavioural competencies:

  • Communicates effectively
  • Organise and detail oriented
  • Neatly presented
  • Basic knowledge of the business
  • Discretion and respect for confidential information
  • Enthusiastic and energetic with a self-driven work ethic

Education:

  • Grade 12

Experience:

  • 1-3 years relevant experience in similar role

***Only shortlisted candidates will be contacted***
Office & Finance Administrator position available in Western Cape, Strand. This job position was posted by Merand Corbett & Associates. The job has been posted as a char8000 ad on 2025-04-07 at 01:00:35 in the Sales Marketing category

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