Office & Finance Administrator
Posted on 2025-04-07
Employer | Merand Corbett & Associates |
---|---|
Salary | 0 |
Category | Sales Marketing |
Location | Western Cape / Strand |
Job Summary
Responsibilities:
Reception, Boardroom & Executives:
- Manage phone calls and correspondence (be well spoken, understanding and friendly with clients over phone).
- Welcome visitors and manage reception area (incl. arranging beverages and ensure the reception area is always kept tidy and clean).
- Boardroom (Boardroom diary and ensure the boardroom is available, clean and presentable for bookings).
- Availability for executive team when needed (Assist Executives on an ad-hoc basis with administrative tasks).
Control office supplies and services (Groceries & Stationery):
- Ensure proper control is kept over office supplies (Recording outgoing stationary when supplied and keeping stationary in a locked location).
- Ensure sufficient groceries and office supplies in office.
- Ensure proper control of groceries in office.
- Manage courier services on a cost-efficient basis.
- Maintaining budgeted actual spend within the budgeted values.
Planning/arranging meetings and catering for events:
- Arranging office meetings in advance based on budgeted value.
- Arranging catering for office meetings/events based on budgeted value.
Finance administration of Creditor & Debtors ’teams:
Creditors Department
- Thoroughly maintain (sort & file/scan) invoices/POD’s/Reconciliations for Creditors.
- Timeously gathering Invoices & Statements for Reconciliations.
- Accurate completion of BEE schedules on Procurement.
- Maintaining Capex documents accurately & thoroughly (Collection/Copying of invoices and save it to the Server).
- Add/update & maintaining labels to current and new Capex items.
- Completing Credit Applications accurately & timeously.
- Timeously requesting of documentation from Suppliers when needed.
Debtors Department
- Managing & control of petty cash (Prepare daily & Monthly reconciliation).
- Control & Maintain all PODS & Credit Notes filing.
- Support Debtors Team with proper document control.
- Daily scanning of PODS.
Functional Competence-skills and knowledge required for job:
- Proficient in Microsoft Office software and phone system
- Well-spoken in both English & Afrikaans with strong written/verbal communication skills
- Minimum 1 – 3 years relevant experience in similar role
- Time Management
- Good email etiquette
- Own Car
- Valid drivers license
Behavioural competencies:
- Communicates effectively
- Organise and detail oriented
- Neatly presented
- Basic knowledge of the business
- Discretion and respect for confidential information
- Enthusiastic and energetic with a self-driven work ethic
Education:
- Grade 12
Experience:
- 1-3 years relevant experience in similar role
***Only shortlisted candidates will be contacted***
Office & Finance Administrator position available in Western Cape, Strand. This job position was posted by Merand Corbett & Associates. The job has been posted as a char8000 ad on 2025-04-07 at 01:00:35 in the Sales Marketing category
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