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Strand: Tender and Administration Assistant posted by Helderberg Personnel

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Job Description

About the Role

Helderberg Personnel is seeking a highly skilled and experienced Tender and Administration Assistant to join our team. As a key member of our support staff, you will be responsible for managing tenders, coordinating with suppliers, and providing administrative assistance to our management team. If you have excellent communication skills, a strong attention to detail, and experience in the construction industry, we would love to hear from you.

Key Responsibilities

  • Source quotations for tenders
  • Analyse quotations and prepare comparison reports to identify the most favourable supplier
  • Prepare tender documents for submission and assist with compiling BOQs and returnables
  • Collate, verify and ensure all tender documents are signed and saved on the system
  • Manage tender enquiries and maintain a tender submission tracking list
  • Assign contract numbers to projects
  • Compile job cards when necessary
  • Assist MD with the management of his diary
  • Liaise with site managers and the financial manager
  • Order materials from various suppliers

Requirements

  • Previous experience in the construction industry
  • South African citizen
  • Fluent in Afrikaans and English
  • Computer literate (MS Word, MS Excel and PowerPoint)
  • Own reliable transport
  • Reside in the Helderberg Area.

Qualifications

  • None mentioned

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Administration Jobs in Western Cape

Administration positions are a common requirement across various industries in the Western Cape region of South Africa. Typically, this type of role is involved in supporting operational and administrative tasks, ensuring the smooth running of day-to-day activities within an organisation. Generally, administration roles in Western Cape often involve working closely with teams to provide administrative support, manage data, and maintain records.

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The typical salary range for administration positions in Western Cape can vary greatly depending on factors such as experience, company size, and industry sector. Broadly speaking, salaries for administration roles tend to fall within the R300 000 to R600 000 per annum range, although this can vary significantly. For example, entry-level administrative assistants may start at a lower salary point, while experienced professionals in senior administration roles may earn upwards of R800 000 or more.

Common skills required for administration positions include proficiency in Microsoft Office applications, strong organisational and time management skills, ability to maintain confidentiality, excellent communication and interpersonal skills, and attention to detail. Other essential skills often include data entry, record-keeping, and administrative software usage. Typically, organisations also look for candidates with a degree or diploma in business administration, human resources, or a related field.

Administration roles are commonly found across various industries, including financial services sector, technology industry, manufacturing sector, and government departments. In these sectors, administrators play a crucial role in providing support to staff, managing data, and maintaining records. Generally, organisations seek candidates with strong administrative skills who can adapt to different work environments and maintain confidentiality.

Career development opportunities for administration professionals in Western Cape are numerous. Typically, experienced administrators may be promoted to senior roles or take on additional responsibilities within their current organisation. Some may also choose to pursue further education or training to enhance their skills and advance their careers. Others may opt to transition into related fields such as human resources management or project coordination.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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