| Date | 2024-12-26 |
|---|---|
| Job Title | Distribution Debtors Controller |
| Employer | RareCruit More Information |
| Salary | 20000 |
| Category | Tourism Hospitality |
| Location |
Western Cape / Western Cape |
Job Summary
To assist Debtors manager and financial team with Debtors accounts & financial reporting.
Ensuring that debtors are billed and following up on payments. Ensuring that all payments are posted on system from all platforms.
MINIMUM REQUIREMENTS
Qualifications: Grade 12
Relevant Financial qualification
Experience: 3 – 5 years Debtors experience
Hospitality Experience (Advantageous)
Intermediate MS Office knowledge
Sage Evolution (advantage)
Travel Agent and Platform Distribution knowledge
Advanced OPERA Cloud knowledge
Operations:
- Preparation of Monthly Debtors accounts & Financial Reporting
- Ensuring that bill-back revenue rates within OPERA are correct and agrees to online platform rates
- Ensuring that all bill-back revenue to Agents is routed and closed off correctly
- Ensuring that all FO Data transfer amounts are correct and agree to online platform totals
- Ensuring correct allocation of Debtors payments
- Follow up on all customer (Mostly travel agents) queries and outstanding debt older than 30 days.
- To capture invoices via online platforms
- Maintaining a debtors list of payment for month end reconciling
- Ensuring all credit limits are not exceeded
- Ensuring all online payments are received via various online platforms
- Ensuring that all bank deposits and virtual cards deposits are posted on OPERA
- Maintaining a list of all virtual card payments that agrees to the bank statement
- Ensuring virtual card payments are taken and follow up on queries
- Assisting in preparing refund paperwork when required
- Develop and maintain relationships with Travel agents, Front office and Reservations teams
- Support the business as and when ad-hoc financial requests come in and provide information that is accurate, of a high standard and delivered within required timeframes.
Administration:
- All reconciliations up to date
- Full Report to be written on each review
- Managing email correspondence.
- Filing and record keeping.
Managing:
- Proactively seek feedback from colleagues and deals constructively with any criticism
- Delegating work to team members considering their capacity, level of skill and exposure to different types of work and complexity, provide clear instructions and direction, with reasonable deadlines
Human Resources:
- Maintain strong working relationships with all colleagues and have open and transparent communication
General:
- Support the business as and when ad-hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes
- Demonstrates a sound understanding of accounting linkages between departments
Willingness to work overtime
Staff relations
Appearance
Product Knowledge
Daily Admin
Follow up of outstanding matters
Communication to management and staff
Problem solving
Meeting deadlines
Commitment to success
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