Western Cape: Finance Administrator posted by Communicate Finance

About the Role

The Finance Administrator role provides broad administrative support to ensure smooth operations across the Finance function and business, while also handling various administrative tasks that require strong organizational skills.

Key Responsibilities

• Provide broad administrative support to ensure smooth operations across the Finance function and business.
• Support Store Managers with annual business licence renewals.
• Liaise with architects/properties to gather statutory documentation.
• Coordinate signed applications and delivery to municipalities.
• Submit insurance claims.
• Compile quarterly and annual renewal declarations.
• Assist with emergencies and insurance logistics for vehicles.
• Procure vehicles, obtain quotes and manage dealership relationships.
• Source accessories: maintenance plans, tracking devices, petrol cards.
• Liaise with banks and insurers regarding finance leases and contracts.
• Arrange vehicle services, tyres and spare parts.
• Handle vehicle registration and licence renewals.
• Maintain vehicle register and enhance policy procedures.
• Process new applications for cell phone management.
• Manage contracts and ensure compliance with company policy.
• Process invoices, payments and maintain foreign creditors.
• Manage SARB approvals and liaise with the bank for clearance.
• Submit monthly Royalty payments.
• Process foreign supplier transactions; record FX gains/losses.
• Load and reconcile foreign payments.
• Manage weekly meal approvals across regions for Crown Maintenance.
• Topup Crown balances and journal expenses.
• Monitor balances, usage reports and new card requests for Other Crown Cards.
• Prepare G4S, Amex, Diners and paypoint documentation for new stores.
• Add new bank accounts to Cash Management and Business Banking.
• Complete documentation to open new company accounts.
• Apply for procurement and credit cards.
• Distribute business banking tokens.
• Draft licence applications for EMEA to obtain store codes.
• Support the lease agreement process.
• Prepare and maintain G4S, Amex, Diners and paypoint agreements.
• Submit credit applications.
• Provide FICA documents (company registration, VAT, tax certificates).
• Maintain BK Group information sheet.
• Generate GLN codes for B2B processes.
• Manage office stationery and water orders.
• Maintain office printers.

Requirements

Minimum 1–2 years office or finance administration experience.

Strong administration capabilities.

Computer literacy: MS Office (Excel, Word, Email, PowerPoint).

Excellent written & verbal communication.

Customerservice orientation; strong interpersonal skills.

High attention to detail and ability to multitask.

Work well under pressure; proactive and selfmotivated team player.

Eagerness to learn and grow within the business.

Qualifications

Grade 12 + Administration Certification.