Western Cape: Human Resources Administrator posted by Wasteplan

January 28, 2026 Jobs in South Africa

Job Description

JOB SUMMARY
Keep all personnel administration and files up to date. Support and advise the management or staff members on HR related requests. To provide HR support to management and staff and assist with the implementation of HR policies and procedures within the company. Advise, assist, and support the various departments within the company on HR related matters.

RESPONSIBILITIES

Personnel administration

Ensure that a record of all inductions on new personnel is carried out by the relevant departments, to ensure that they are effective in their appointed positions
Liaise with SHEQ representatives to investigate and monitor injuries on duty
Oversee the processing of all WCA claims and ensure that the cycle is completed furthermore ensure that the company has submitted all documentation for claims to be finalized
Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standards
Ensure that all documentation for new employees is completed correctly, sent to payroll by the specified date and then filed accordingly
Ensure the correct loading of employees on Pastel payroll
Process and manage the leave applications and records of all personnel and ensure that the information is sent to payroll at the appointed time each month
Provide administrative support to the HR Officer
Assist and resolve payroll queries in conjunction with line managers
Attend to confirmation of employment enquiries in line with the Protection of Personal Information Act
Absconding procedure: ensure that the spreadsheet is kept updated and that correct procedures are followed to contact staff

Employee relations

Advise and assist line management and staff on the procedures and guidelines of the code of conduct and company policies
Provide advice and support to all staff, management and Supervisors on HR related queries and issues
Ensure that staff and line management are aware of the company values and that these values are incorporated into the day-to-day operations of the company
Ensure that the company values are upheld and where there is any discrepancy between management conduct and the company’s values, that this is reported to the HR Manager
Ensure that the disciplinary spreadsheet is updated timeously
Attend all disciplinary hearings and make sure that we have an intrepretor.
Manage all documentation with regards to the filing, record keeping of notifications and outcomes of disciplinary hearings
Ensure that the relevant manager carries out the procedure with regards to the notifications and outcomes
Investigate, facilitate and chair all grievance proceedings

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Compliance

Ensure that the management and staff adhere to all legislation regarding the Basic Conditions of Employment act, Labour Relations Act, Employment Equity Act, Skills Development Act and any other applicable legislation
Ensure that management and staff have access to all the company policies and that all procedures and practices within the company are in line with policy guidelines
To report to the HR Officer on compliance gaps within the company, including anything that could pose potential financial or legal risk to the company

Recruitment and selection

To ensure that recruitment and selection procedures are in line with the company’s policy on recruitment and selection
To assist with the arrangement of interviews, the interviewing of candidates, and providing feedback to candidates
Ensure that adverts, interviews and scoring is recorded and kept on file
Ensure that the recruitment process supports the company’s EE plan

REQUIREMENTS

Matric / grade 12 and a Human Resources-related qualification
Minimum 2 years’ working experience in the HR field
Knowledge of the relevant South African labour legislation
High proficiency in Microsoft Office
Valid code 8 driver’s License
Must be well presented, professional and have excellent communication skills

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants considered for the role will be contacted.

Closing date: 13 February 2026
Should you wish to apply, please forward a copy of your CV to .za

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Human Resource Jobs in Western Cape

The Human Resource (HR) field in the Western Cape, South Africa is generally a growing industry, with a high demand for professionals who can manage and develop talent within organisations. Typically, HR roles are found in various sectors, including technology, financial services, manufacturing, and healthcare.

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In terms of salary expectations, it’s common to find HR professionals earning between R500 000 to R1 million per annum, although this range can vary greatly depending on factors such as experience, company size, industry sector, and specific job requirements. For instance, senior HR managers or those in corporate roles may earn at the higher end of this spectrum, while entry-level HR assistants may start around the lower end.

Common skills for HR professionals include strong communication and interpersonal skills, ability to build relationships with employees and management, knowledge of employment laws and labour regulations, proficiency in HR software such as SAP or Workday, analytical and problem-solving skills, and a solid understanding of organisational development principles. Other relevant skills often include project management, conflict resolution, coaching and training, and data analysis.

The Western Cape is home to various industries that commonly employ HR professionals, including the technology industry, where companies like Google and Microsoft have a significant presence. Financial services sector companies, such as banks and insurance providers, also require skilled HR staff to manage employee relations and talent development. Additionally, manufacturing sector companies, particularly in the automotive or pharmaceutical industries, often need HR specialists to oversee labour practices and ensure compliance with regulations.

Career progression for HR professionals is generally positive, with opportunities for growth into senior roles such as director of human resources or organisational development manager. Many HR practitioners also pursue advanced degrees, such as a Master’s in Business Administration (MBA) or a Postgraduate Diploma in Human Resources Management, to further develop their skills and advance their careers.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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