Key Responsibilities

The successful candidate will provide vital support to the legal team, with responsibilities including:

• Full administrative and organisational support (diary management, meetings, calls, and message tracking).
• Drafting, formatting, and amending complex documents (track changes, cross-referencing, PowerPoint, footnotes, etc.).
• Managing large PDF sets (annotating, redacting, collating, compressing).
• Preparing and organising physical and electronic documentation.
• Dictaphone and copy typing.
• Maintaining resource and client files.
• Legal practice administration, including accounts preparation, daily time posting, payment tracking, debtors management, and trust balances.
• Developing and maintaining filing systems.
• Maintaining client contact details.
• Capturing timesheets and preparing billing memos/pre-bills.
• FICA administration and compliance follow-up.
• General office and personal administration.

Requirements

• Minimum of 5 years’ experience as a legal secretary within a law firm.
• Matric essential.
• Proficiency in MS Office 365 (particularly MS Word).
• Knowledge of Aderant Expert (CMS) and FileSite will be advantageous.

Competencies

• Neat, well-organised, and detail-oriented.
• Excellent communication skills (written and verbal).
• Professional, reliable, and discreet with strong client relationship skills.
• Proactive and able to work under pressure.
• Strong time management and multitasking ability.
• Honesty, integrity, and confidentiality are non-negotiable.

If you are looking to be part of a leading law firm where excellence and client service are at the core, this could be the perfect opportunity for you.