Western Cape: Procurement & Inventory Administrator – Retail (Based in Kenilworth Cape Town) posted by Empowered People Solutions (Pty) Ltd

Job Title: Procurement & Inventory Administrator – Retail
Report to: Head of IT Asset Management
Seniority Level: Mid Career (2 – 4 yrs exp)
Type: Temporary

Duties and Responsibilities:

• Purchase Order Management:
  – Process and manage purchase orders from requisition to delivery, ensuring accuracy and adherence to established timelines.
  – Review and verify purchase requisitions, ensuring all necessary approvals and documentation are in place.
• Supplier Relationship Management:
  – Maintain and update a comprehensive database of approved suppliers.
  – Assist in evaluating supplier performance based on criteria such as price, quality, delivery, and service.
• Inventory & Stock Control:
  – Conduct regular stock counts and reconciliations, investigating and resolving discrepancies to maintain accurate inventory records.
  – Manage stock rotation to minimize obsolescence and waste.
• Warehouse & Goods Receiving Support:
  – Coordinate with the warehouse team or store receiving points for the efficient receipt of procured goods.
  – Verify incoming shipments against purchase orders for accuracy in quantity and quality adhering to delivery protocols.
• Administrative Support & Documentation:
  – Maintain accurate procurement and inventory records for audit purposes.
  – Prepare and manage procurement and inventory-related reports and analyses as required.
• Cost Control & Efficiency:
  – Provide cost analyses when required to support decision making.
  – Identify opportunities for cost savings and process improvements within the procurement and inventory functions.
• Stakeholder Collaboration:
  – Collaborate with internal departments to understand procurement and inventory needs and ensure alignment.