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South Africa: Office Administrator (Somerset West)

South Africa: Office Administrator (Somerset West)

Posted on 2025-04-18 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location ZA  / South Africa

Job Summary

OFFICE ADMINISTRATION My client is passionate about sustainability and committed to delivering exceptional customer service. We are a dynamic OEM business that designs, manufactures, installs, and maintains water and wastewater treatment systems for commercial and industrial clients. Based in Somerset West, our energetic team is looking for a proactive and friendly Office Administrator to help keep everything running like a well-oiled machine. Location: Somerset West Salary Range: R12 000 – R17 000 per month (Based on experience, skill, and in relation to your current package) What you’ll be doing: As our go-to office admin star, you’ll be the glue that keeps our team connected and organized. Your key responsibilities will include: Communication management: Handling phone calls, managing emails, liaising with clients and internal teams, and ensuring smooth information flow. Calendar management: Scheduling meetings, appointments, and travel arrangements for team members. Supplies management: Ordering and receiving office, kitchen, and workshop supplies, tracking inventory, and maintaining adequate stock levels. File management: Keeping both physical and digital filing systems accurate and well-organized. Meeting coordination: Preparing meeting rooms, setting up agendas, taking minutes, and following up on action items. Administrative support: Creating documents, invoices, purchase orders, and general correspondence as needed. Office maintenance: Assisting with office space planning, coordinating maintenance, and ensuring the workspace is welcoming and functional. Front-of-house duties: Greeting clients and suppliers professionally and warmly. Team culture: Helping plan birthdays, small office events, and team-building activities to keep morale high. What you’ll need to succeed: Excellent communication skills: Clear and confident in both verbal and written communication. Strong organizational skills: Able to prioritize tasks, manage multiple responsibilities, and meet deadlines. Attention to detail: Committed to accuracy in all administrative tasks. Good time management: Able to handle a varied workload and support others effectively. Tech-savvy: Proficient in Microsoft Office (Word, Excel, PowerPoint), Gmail, and other web-based applications. Customer service focus: Always professional, courteous, and eager to help. Valid driver’s license: Occasionally required to collect or deliver items. Basic bookkeeping knowledge: The ability to reconcile accounts and statements would be an added advantage.

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