Paarl: Administrative and Secretarial Assistant – Paarl, Cape Town posted by Sagen Advisory
Posted on 2025-07-02 00:00:00
| Employer | Sagen Advisory |
|---|---|
| Category | Other IT/Computer |
| Location | Western Cape / Paarl |
Job Summary
Administrative and Secretarial Assistant Paarl, Cape Town
Full-Time | Permanent | R15,000R20,000/month
A highly reputable Assurance, Accounting, and Consulting firm based in Paarl, Cape Town, is looking to appoint a detail-oriented and efficient Administrative and Secretarial Assistant to join their growing team. The Group was established in 2012 by a passionate Chartered Accountant with a background in wealth management and family accounting.
The firm was founded in response to the high demand for expert trust administration services and has grown into the go-to back-office support provider for family offices, private families, and B-BBEE trusts across South Africa. Their services span bookkeeping, trust administration, company secretarial support, and tax compliance (both local and offshore), with a focus on accuracy, confidentiality, and exceptional client service.
Key Responsibilities
As the Administrative and Secretarial Assistant, your responsibilities will include:
? Company Secretarial & Compliance Support
- Assisting the secretarial team with uploading and managing:
- CIPC submissions (e.g., director changes, company registrations, annual returns)
- Beneficial Ownership submissions
- FICA documentation gathering and submissions
- Providing administrative support to the secretarial team leads
- Assisting with maintaining internal registers and compliance checklists
? Administrative & Client Support
- Preparing and formatting client-facing proposals, quotes, and documents
- Assisting with drafting standard contracts using firm templates
- Handling general office documentation, data capturing, and correspondence
- Following up on client documentation and queries
- Maintaining electronic and physical filing systems
? Reception & Communication
- Managing the front desk: answering phones, greeting visitors, and handling incoming queries
- Acting as the first point of contact for client communications
- Managing the companys central inbox and directing queries appropriately
- Ensuring the reception area is professional and welcoming
? Office Coordination
- Managing calendars, meetings, and internal team scheduling
- Assisting with travel arrangements when needed (flights, accommodation)
- Supporting meeting prep and taking minutes when required
Qualifications & Experience
To be considered for this role, candidates should have:
- A Matric certificate (required)
- A diploma or certificate in office administration or a related field (advantageous but not required)
- At least 2 years experience in a professional office environment
- Previous experience in an accounting, tax, legal, or consulting firm (beneficial)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- A proactive, professional, and service-oriented attitude
Additional Information
- The successful candidate must be based in or near the Paarl area and be fully available during normal office hours
Remuneration
- Salary: R15,000 R20,000 per month (depending on experience)
- Type: Full-time, permanent
- Location: Paarl, Cape Town (must be office-based full-time)
Click Go Apply to apply online!
Get Similar Job Alerts
More jobs in Paarl
More jobs in Western Cape
Browse Other IT/Computer Jobs
Browse Sagen Advisory Jobs
Apply directly for this position. Please read all instructions carefully.
We do not process job applications; we simply aggregate and display job listings.
More related positions
Paarl: External Sales – Paarl posted by HR Corporation
1 Years Experience in solutions Technology environments with particular skills in Connectivity and Telecoms Sales both hardware PABX Connectivity VOIP...
View Job
External Sales – Paarl
Paarl: Manager: Commercial Industry Affairs
An exciting opportunity exists for a dynamic individual to fulfil the role of Manager Commercial Industry Affairs . The incumbent has a responsibility to...
View Job
Manager
Paarl: Health and Safety Officer/Specialist
KEY REQUIREMENTS TO MEET FOR CONSIDERATION You will have a tertiary qualification in Safety Management, coupled with SAMTRAC certification NEBOSH is highly...
View Job
Health and Safety Officer/Specialist
Paarl: Electronic Hardware Embedded Engineer
Overview In this role, you will contribute to the testing and characterization of integrated circuits ICs, including microcontrollers, analog sensors, and...
View Job
Electronic Hardware Embedded Engineer
Cape Town: Finance Manager – Paarl posted by The Recruiters
Our Financial Recruitment desk currently has a vacancy for a Finance Manager. Our clients operations are run in 6 companies, each focusing on a specific and...
View Job
Finance Manager – Paarl
Paarl: Sales Cadet
What You Can Expect Full in-house training in vehicle sales processes Hands-on mentorship from experienced professionals Exposure to variety of automotive...
View Job
Sales Cadet
Paarl: Customer Experience Manager – Paarl
Requirements Minimum 5 years of experience in operations, logistics, or customer service management Demonstrated excellence in customer-facing...
View Job
Customer Experience Manager – Paarl
Paarl: Life Insurance Administrator
Requirements Grade 12 Minimum of 4-6 years experience in the Life Insurance industry. Knowledge and understanding of Life Insurance products and services....
View Job
Life Insurance Administrator
Paarl: Business Manager in Paarl
Requirements Matric with relevant qualifications Proven experience as a Business Manager or similar role Strong leadership and decision-making skills...
View Job
Business Manager in Paarl
Paarl: Accountant in Paarl
Requirements Matric with a diploma degree in financial management SAICA Articles completed 5 Years working experience Should posses strong numerical skills...
View Job
Accountant in Paarl
Paarl: Veterinary Receptionist – Part time
Role Description My client has a role for an Afrikaans and English speaking Veterinary Receptionist located in Durbanville. The Veterinary Receptionist will...
View Job
Veterinary Receptionist – Part time
Paarl: Site Manager / Project Manager â Roofing Projects PAARL
A reputable roofing contractor is seeking a Site Manager Project Manager to oversee multiple roofing projects across Paarl and Cape Town. We are looking...
View Job
Site Manager / Project Manager â Roofing Projects PAARL
Paarl: Mechanical Design Engineer
Ready to design, develop and deliver machinery that actually makes stuff happen ? Were on the lookout for a Mechanical Design Engineer with a creative brain...
View Job
Mechanical Design Engineer
Paarl: Registered Nurse or Occupational Health Nurse Practitioner
Occupational Health Needed in Paarl on 13.06.2025, if you are able to assist please send the following Updated CV SANC Registration Qualification...
View Job
Registered Nurse or Occupational Health Nurse Practitioner
Paarl: Safety Officer Required â SACPCMP Registered | Residential Development â Paarl
A reputable building contractor is seeking a SACPCMP-registered Safety Officer to oversee all Health Safety compliance on a high-end residential...
View Job
Safety Officer Required â SACPCMP Registered | Residential Development â Paarl
Paarl: Assistant Accountant / Bookkeeper
REQUIREMENTS Matric is essential 3 years of experience in a related role Automotive Industry experience would be beneficial Working experience on Evolve...
View Job
Assistant Accountant / Bookkeeper
Paarl: Mechanical Design Engineer
Job Description Design efficient, cost-effective mechanical systems Create detailed manufacturing drawings and assemblies Prepare BOMs, specs, manuals, and...
View Job
Mechanical Design Engineer
Paarl: IT Coordinator (with Business and Finance Savvy)
KEY REQUIREMENTS TO MEET FOR CONSIDERATION You will have a degree IT, Information Systems, or related field, as well as 5 years as a Database...
View Job
IT Coordinator (with Business and Finance Savvy)
Paarl: JUNIOR MAINTENANCE MANAGER
MINIMUM REQUIREMENTS National Senior Certificate - Grade 12 Any level of tertiary qualification advantageous 2 years of experience in a similar role...
View Job
JUNIOR MAINTENANCE MANAGER
Paarl: Hedge Accountant
Minimum Requirements Bachelors degree in accounting. Completed SAICA articles at a registered auditing firm. At least 2 years of relevant post-articles...
View Job
Hedge Accountant
Paarl: Sales Executive
Our client a well-established supplier of Aluminum and Building Materials in Langebaan are looking for an enthusiastic Sales Executive to Join their team....
View Job
Sales Executive
Paarl: UAV Technician
Minimum requirements for the role Must have a relevant tertiary qualification Possession of an Unmanned Maintenance Service Technician certificate is an...
View Job
UAV Technician
Paarl: Animal Health Technician
Join Our Team Registered Animal Health Technician Wanted Are you passionate about animal care and looking for a dynamic opportunity to showcase your skills?...
View Job
Animal Health Technician
Paarl: 12-Month Automotive Vehicle Service Advisor Learnership
Requirements Grade 12 Tertiary Qualification is essential A minimum of 1-3 years working experience will be beneficial Excellent numerical skills required...
View Job
12-Month Automotive Vehicle Service Advisor Learnership
Paarl: Automation Technician
Design and develop custom automation systems in collaboration with engineering teams Program, install, and integrate PLCs Siemens, Allen Bradley, HMIs, and...
View Job
Automation Technician