Westville: Corporate Services Administrator posted by Assegai Recruitment (Pty) Ltd

August 13, 2025 Jobs in Durban Area

Westville: Corporate Services Administrator posted by Assegai Recruitment (Pty) Ltd

Posted on 2025-08-13 00:00:00

Employer	Assegai Recruitment (Pty) Ltd
Category	Engineering Management
Location	Kwazulu-Natal / Westville

Job Summary

MINIMUM REQUIREMENTS:

Matric
Office Administration qualification
Finance and HR related qualification (advantageous)
Efficient on MS Office Suite on an advanced level
A minimum of 5 years’ corporate services experience
Only candidates with a valid driver’s license and their own reliable transport will be considered

DUTIES:

1. General Administrative Duties

Answer telephones, take messages and direct calls
Provides support and assists with work overflow in other divisions
Performs reception relief duties
Vision system administration
Ensures divisional office is tidy
Archives all files annually
Ensure gift register is maintained and recorded for the Company
Manages HR operating expenses schedule and updates daily

2. Financial Duties

Collates invoices for client within the defined deadline of the 5th of the month
Files all documentation in accordance with the Quality Management System
Follows up on debtors in terms of 45/60 days in liaison with Divisional Manager
Follows up on submission of creditors invoices to be received monthly
Maintains project pipeline plan in terms of recovery of debtors and management of outstanding invoices to be processed
File all creditors & debtors’ invoices
Capture creditors
Monthly creditor recon
Arrange asset committee meetings and follow up with outstanding documentation.
Take minutes for the asset committee meeting.
Adheres to the policy rules as set in the HR-PO-Travel Policy when booking accommodation, flights, etc
Ensures that quantities of stock are maintained
Order, monitor and distribute stationery, consumables and stock items on a monthly basis

3. Building Maintenance Duties:

Maintains building maintenance and Health & Safety Tracker and responds timeously to issues as they arise
Follows the preventative maintenance plan schedule ensuring all preventative maintenance is completed.
Manages building projects and refurbishments

4. Corporate Services / HR Duties:

Designing internal adverts, events invitations, HR newsflash and change management invites ensure consistency of the brand
Manage LinkedIn brand via HR Executive
Assist with office events setup and coordination
Co-ordinate office events and setup
Updates and collates Operating Expenses Tracker
Manages invoices for sign off
Manages Rental Tracker and ensures Rental Invoices are submitted on time
Ad hoc HR Duties

View Job Gauteng: ETP SUPERVISOR (NASREC) posted by MPRTC Recruitment

REMUNERATION:

R16,000 CTC (Market-related – dependent on qualifications and experience)

Click Go Apply to apply online!

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Posted in Jobs in Durban Area, Jobs in Kwazulu-Natal, Jobs in South Africa, Jobs in Westville

Tagged Assegai Recruitment (Pty) Ltd, Engineering Management

Westville: Corporate Services Administrator posted by Assegai Recruitment (Pty) Ltd

Westville: Corporate Services Administrator posted by Assegai Recruitment (Pty) Ltd

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