Western Cape: Debtors/Distribution Controller posted by RareCruit
Posted on 2025-08-19 00:00:00
| Employer | RareCruit |
|---|---|
| Category | Other Tourism/Hospitality |
| Location | Western Cape / Western Cape |
Job Summary
- Ensuring all billbacks (DB’s) are invoiced correctly on Opera and paperwork is all in order (signed registration cards and vouchers).
- Ensuring that direct bills revenue rates are correct, routed and closed off correctly for all properties.
- Ensuring that direct bills revenue rates are correct, routed and closed off correctly for all properties.
- Ensuring that FO Data transfer amounts are correct for all properties.
- Saving invoices generated from Opera as pdf’s and filing accordingly.
- Adjusting rates on Opera if billbacks are incorrect, confirmed with reservations and approved by debtor’s manager.
- Posting all debtors’ payments on Opera as per remittances received from Travel Agents.
- All invoices and updated statements to be sent out timeously to all AR agents.
- Following up on all queries and outstanding accounts with the res team and front office.
- Ensuring all AR accounts settled by month – end.
- Liaise with agents to resolve all debtors-related queries.
- Follow – up discussions with manager on queries relating to outstanding accounts.
- Maintain debtors list of payments for month end reconciliation.
- Compile month end city ledger reports after night audit has run.
- Prepare consolidated AR reports for all debtor’s accounts.
- Do monthly checks on credit limits for AR debtors to be kept within approved total limits.
- Follow-up with agents and res manager if barter and discounts are applicable.
Other Responsibilities:
- Daily compiling of VCS transactions from DPO reports for posting.
- Ensuring all Virtual card payments are posted daily on Opera.
- Follow – up with res team for any queries regarding VCS (DPO charges) ore refunds.
- Maintain all VCS detailed transactions spreadsheets including events for all properties.
- Ensuring Agoda, Booking.com & Expedia arrival payments are taken daily including inhouse guests.
- Assisting with posting bank transfers for all properties with correct allocations.
- Assist in preparing refund paperwork when required to be approved by debtor’s manager.
- Ensuring all credit application forms are completed and submitted with supporting documentation.
- Completing a trade reference checks with contactable references for all properties.
- Ensuring credit limits are compared with Opera revenue totals.
- Compile a summary report of revenue history for credit approval.
If you have 2 to 5 years’ experience in a similar role and feel that you have what it takes, then please send your CV to …
*****@*****.co.za
Thank you for applying with RAREcruit!
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If you’re not contacted within three working days, please consider your application as unsuccessful.
By submitting your personal data and application you hereby confirm that you have no objection for RAREcruit (Pty) Ltd to retain your personal information on our database for future employment opportunities that may arise and, that the information you have provided is true, correct and up to date.
For more information please do not hesitate to contact us.
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