Cape Town: Business Administrator (Vendor Management Support) posted by O’Brien Recruitment

Were Hiring: Business Administrator (Vendor Management Support)

An exciting contract opportunity is available for an experienced Business Administrator (Vendor Management Support) to join a dynamic team in Cape Town.

Key Responsibilities

• Contact and follow up with vendors to register them on the Vendor Management System (VMS).

• Upload and organise vendor documents, ensuring accuracy and completeness.

• Review documentation for compliance and follow up on missing information.

• Pull reports to identify vendors with expired or outstanding documents.

• Follow up with vendor approvers to ensure timely approvals.

• Assist vendors experiencing technical difficulties with authentication or document submission.

• Maintain organised records and escalate issues where needed.

• Work with SharePoint, Microsoft Forms, Excel, and PDFs to ensure smooth operations.

Technical Skills

• Basic knowledge of Microsoft SharePoint (training can be provided).

• Proficient in Excel (filtering, sorting, managing datasets).

• Familiar with PDF handling and document management.

• Comfortable communicating via email and phone for vendor follow-ups.

• Basic troubleshooting skills for vendor system issues.

Soft Skills & Attributes

• Strong communication and professional interpersonal skills.

• Excellent attention to detail and organisational ability.

• Proactive, self-motivated, and takes initiative.

• Problem-solving mindset and adaptable to different vendor needs.

Preferred Experience

• Experience using SharePoint, Outlook, and MS Teams.

• Previous experience in vendor management, IT support, or administrative environments would be advantageous.