Somerset West: Logistics Coordinator posted by Mayfly Agri

• Must have a Bachelor’s degree or National Diploma in Supply Chain Management, Logistics, Transport Management, Business Administration or a related field
• 1-3 years’ experience in logistics, transport coordination, warehousing or shipping
• Experience with Dangerous Goods regulations, GMP+ or BRC will be a distinct advantage
• Computer literacy with strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with any ERP system (SAP highly advantageous – full training will be provided)
• Excellent written and verbal communication skills and the ability to liaise confidently with internal teams, suppliers, transporters and freight forwarders
• Must be a quick learner, highly organised, able to work independently, detail-oriented, calm under pressure, and committed to accuracy and continuous improvement

The successful candidate will be responsible for:

• Sourcing, negotiating, and managing rates with 3rd-party transporters and warehouses to ensure the most cost-effective and efficient collections, deliveries, and stock transfers across South Africa.
• Arranging and coordinating all collections, deliveries, and inter-warehouse stock movements, ensuring on-time performance and accurate administrative documentation (delivery notes, warehouse instructions, PODs, filing, reporting).
• Monitoring, measuring, and reporting on 3rd-party warehouse and transporter performance, addressing non-conformances, complaints, and invoice accuracy promptly.
• Conducting monthly remote and quarterly physical stock counts at 3rd-party warehouses, reconciling against SAP/planning sheets, and resolving discrepancies immediately.
• Arranging safe, compliant disposal of quarantined or damaged stock in line with company and regulatory procedures.
• Coordinating the arrangement and dispatch of customer samples and performing annual audits of 3rd-party warehouses and transporters to ensure ongoing suitability and compliance.
• Researching and onboarding new transporters and warehouses while continuously ensuring full compliance with South African hazardous and non-hazardous chemical transport and storage regulations.
• Developing a strong working knowledge of Incoterms®, freight forwarding, clearing processes, and international shipping documentation; liaising daily with suppliers, shipping lines, freight forwarders, and clearing agents to ensure smooth, on-time import/export shipments.
• Tracking shipments end-to-end (sea, air, road, rail), proactively resolving delays or issues, and keeping all stakeholders updated to avoid additional costs or customer impact.
• Providing logistics support to the sales team, maintaining accurate records in SAP, and contributing ideas for continuous improvement of logistics processes and cost savings.

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.