Cape Town: Document Manager posted by Hire Resolve

January 16, 2026 Jobs in Cape Peninsula

Hire Resolve

Western Cape

Other Administration/PA/Secretary

Job Description

About the Role

Hire Resolve are seeking a detail-oriented and organized Document Manager to join our clients team in Cape Town. The ideal candidate will have strong communication skills, be proficient in document management software, and have a high level of attention to detail.

Key Responsibilities

Organize and maintain all company documents in an efficient and accessible manner
Ensure that all documents are properly labeled, categorized, and stored securely
Control the distribution of documents to internal and external parties as needed
Maintain accurate and up-to-date document logs and databases
Implement and enforce document management policies and procedures
Collaborate with team members to ensure consistency and accuracy of document management processes
Train and support staff on document management best practices
Assist in the creation and management of document templates and forms
Perform regular audits and quality checks on documents to ensure compliance with company standards
Coordinate document review and approval processes
Provide support to project teams by managing document flow and ensuring deadlines are met

Requirements

Grade 12 or similar qualification
Minimum 3 years in office administration
Prior experience in document control will be advantageous
Familiarity with engineering documents such as P&IDs, ISO, Mechanical Drawings etc
Strong knowledge of MS Office
Knowledge in sharepoint and smartsheet will be an advantage
Excellent organizational and time management skill
Excellent communication and interpersonal skills
Ability to work effectively in a fast-paced environment and prioritize tasks
Knowledge of document control best practices and standards
Ability to work both independently and collaboratively with team members
Valid drivers license (code E/EB) with own transport

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Qualifications

None mentioned.

Salary & Benefits

Salary: negotiable, Our client is offering a highly competitive salary for this role based on experience.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Other Administration/PA/Secretary Jobs in Western Cape

In the Western Cape, Other Administration, PA, and Secretary positions are in high demand across various industries. Typically, these roles involve providing administrative support to professionals and executives, managing day-to-day operations, and maintaining accurate records. Generally, this field is considered a vital component of any organization, ensuring seamless day-to-day functioning.

Salaries for Other Administration, PA, and Secretary roles can vary greatly depending on factors like experience, company size, and industry sector. Broadly speaking, salaries typically fall within the range of R400 000 to R800 000 per annum, with a common band being between R500 000 and R600 000. However, it’s essential to note that these figures are approximate and can fluctuate based on individual circumstances.

Common skills for this type of role include administrative software proficiency (e.g., Microsoft Office), excellent communication and interpersonal skills, organisational and time management abilities, and the capacity to maintain confidentiality. Other valuable skills include data entry, record-keeping, and basic bookkeeping.

Many industries in Western Cape employ these roles, particularly in sectors like financial services, technology, manufacturing, and healthcare. In the financial services sector, for example, you may find administrative assistants supporting senior executives or managing client records. Similarly, in the technology industry, PA’s are often responsible for coordinating meetings, scheduling appointments, and preparing materials for presentations.

Career development opportunities for those in Other Administration, PA, and Secretary roles can vary depending on individual interests and goals. Typically, experience can lead to progression into more senior administrative positions or even specialist roles like office manager or operations coordinator. Some may choose to pursue further education or training to advance their skills or transition into related fields.

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This information provides general career guidance. Actual salaries and requirements vary by employer.

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