East London: BAC Administrator posted by Amatola Water

• Provide secretariat duties to the Bid Adjudication Committee
• Handle administrative, record-keeping, and logistic duties for Bid Adjudication Committee
• Liaise with end users, bidders, Supply Chain Management unit, office of the Chief Executive Officer, Bid Specification Committee, Bid Evaluation Committee, experts (where applicable), etc
• Filing and adequately storing information relating to tenders and Bid Adjudication Committee timeously
• Provides bid information to stakeholders such as internal auditors, Auditor General, National Treasury, etc
• Receive submission documentation from end users and BEC
• Arrange BAC meeting with relevant stakeholders and prepare and the agenda in consultation with Chairperson and SCM Manager
• Distribute the agenda, and discussion documents to committee members within timeframes before the meeting
• Handle all correspondences of the committee
• Draft “Appointment for BAC” letters, forward to respective committee members and maintain record of all the signed appointment acceptance letters
• Upload awards on the following platforms: CIDB; e-Tenders; Amatola Water website etc
• Draft regret letters and send to the bidders that are deemed non-responsive
• Ensure that bid remains valid for the duration of the evaluation process and facilitate extensions, where necessary
• Perform any other duties as assigned by the Line Manager

Key Competencies:

• Comprehensive knowledge and understanding of handling administrative, record-keeping, and secretarial duties
• Extensive experience in taking minutes and keeping records
• Proven ability to provide support to Committees such as Bid Committees, Management committees, Executives, etc.
• Proven ability to work under pressure while upholding high-quality work
• Knowledge of legislation, policies, procedures, processes, practices, systems, and frameworks for handling administrative, record-keeping, and secretarial duties for the Bid Committees, Management Committees, Executives, etc
• Good planning, organizing, interpersonal, time management, and problem-solving skills
• Excellent report writing and communication skills (both verbal and written).
• Advanced computer literacy and experience in the application of software tools, including MS Word, PowerPoint, Excel, Internet, and Outlook
• Valid unendorsed driver’s license

EE Target – Indian / White / Coloured Female