Heidelberg: Office Manager posted by Chainlink Recruitment

Job Specification Admin Manager

Location: Heidelberg

Contract Type: Permanent

Salary: R35,000 R40,000 CTC per month

Role Overview

We are seeking a mature, highly organised, and experienced Admin Manager to oversee and coordinate all administrative functions within the Heidelberg branch. The ideal candidate will be over the age of 40, SAIPA?registered (SAICA?registered candidates will also be considered), and preferably female.

This role requires strong leadership, financial administration capability, and the ability to manage multiple priorities in a fast?paced environment. The successful candidate must reside in or near Heidelberg.

Key Responsibilities

• Oversee daily administrative operations of the branch
• Manage and support administrative staff, ensuring productivity and performance
• Maintain accurate records, documentation, and filing systems
• Prepare reports, correspondence, and presentations as required
• Coordinate office activities, schedules, and workflow
• Ensure compliance with company policies, procedures, and audit requirements
• Oversee procurement of office supplies and manage supplier relationships
• Support management with operational planning and administrative tasks
• Handle queries from internal teams, clients, and external stakeholders
• Monitor and improve administrative processes for efficiency
• Assist with financial administration, invoicing, reconciliations, and reporting
• Ensure professional communication and service delivery across the branch

Minimum Requirements

• SAIPA registration (SAICA registration will also be considered)
• Over 40 years of age (preferred)
• Residing in or near Heidelberg
• Grade 12 (Matric)
• Relevant tertiary qualification in Administration, Accounting, or Business Management (advantageous)
• Minimum 35 years experience in an administrative management or office management role
• Strong leadership and team?management skills
• Excellent organisational and time?management abilities
• Proficient in MS Office (Excel, Word, Outlook)
• Strong communication and interpersonal skills
• Ability to work under pressure and manage multiple priorities
• High attention to detail and accuracy

Skills and Personal Attributes

• Professional and confident communicator
• Strong problem?solving ability
• High level of integrity and confidentiality
• Proactive, self?driven, and able to work independently
• Strong administrative and coordination skills
• Customer?focused mindset