Greytown: P.A. & Office Administrator (Farm / Commercial Agriculture)

About the Role

We are seeking an experienced Personal Assistant & Office Administrator to join our team based in Greytown, South Africa. As a key member of our operations, you will provide high-quality administrative support to our Director and ensure the smooth day-to-day functioning of our farm/commercial agriculture business.

Key Responsibilities

• Full administrative support to the Director
• Managing accounting functions using Xero
• Payroll processing
• Supplier payments and creditor management
• Accurate fuel and oil capturing
• Daily operational data capturing
• Ensuring workshop job cards are completed and properly filed
• Monitoring and maintaining Health & Safety checks and inspection records
• Labour Department compliance filing
• Maintaining organised records for Health & Safety compliance
• HR administration and labour-related matters
• Working hand in hand with the company’s labour broker to request warnings, notices to attend hearings and other disciplinary documentation
• Communicating clearly with the company’s foreman to issue disciplinary documents
• Sitting in on disciplinary hearings when required
• Attending Health & Safety and Employment Equity meetings
• Requesting, following up on, and properly filing incident reports according to required standards
• General office duties including filing, laminating, scanning and document management
• Delegating clear instructions and managing staff when the Director is unavailable

Requirements

• Previous working experience in a farming or commercial agricultural environment
• Proven experience in accounting and bookkeeping
• Practical working knowledge of Xero and Dext (essential)
• Strong proficiency in Microsoft Excel and Microsoft Office Suite (essential)
• Experience with payroll administration
• Excellent organisational and administrative skills
• Strong attention to detail
• Ability to work under pressure in a fast-paced environment
• Consistent, efficient and highly disciplined work ethic
• Strong communication skills with the ability to be firm and assertive when required

Qualifications

No specific qualifications mentioned.

Salary & Benefits

R8,000 KPM (incl. package), live-in position only, starting salary negotiable, relocation welcome