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Gauteng: Buying Administrator posted by Execustaff South Africa (Pty) Ltd

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Job Description

Overall Purpose / Objective:
Under general direction of the Buying Manager responsible for sourcing and buying stock/assets for the
company and its clients. To take ownership in the running of the day to day buying operations, ensuring that company stock is maintained and that goods requiring collection/delivery from suppliers and related
parties are given through to stores on a daily basis and the correct paperwork has been processed before, during and after the purchase of the goods. To actively assist in ensuring compliance with all company policies, procedures and work instructions and legal obligations and assisting the company in meeting its BBBEE objectives.

Key Responsibilities
Procurement Operations
– Prepare and process purchase orders based on approved purchase quotations and departmental requisitions.
– Monitor and follow up on purchase orders, confirming supplier delivery dates and ensuring on time delivery.
– Arrange daily collections or deliveries to stores and coordinate with logistics where necessary.
– Ensure all procurement documentation is accurate before goods receipt and submission to the Accounts Department.
Supplier Management
– Source materials and services from suppliers and negotiate pricing, quality, delivery, and payment terms.
– Prepare and issue Requests for Information (RFIs), Requests for Quotations (RFQs), and Requests for Tenders (RFTs).
– Analyse supplier quotations and make procurement recommendations.
– Maintain and improve supplier relationships and ensure BBBEE compliance where applicable.
– Conduct supplier audits and compile supplier performance reports with improvement recommendations.
– Identify and maintain relationships with buying houses and new vendors.
Procurement Administration
– Provide administrative procurement support to projects and operational departments.
– Administer and maintain supplier agreements and contracts.
– Set up or onboard new vendors in the procurement system and maintain procurement records.
– Maintain and update material standards, including exchange rates and raw material trends.
– Provide sample components for development and quality approval when required.
Inventory and Logistics Coordination
– Coordinate with the Stores Department to monitor inventory levels and prevent shortages.
– Ensure logistics arrangements support operational requirements and project timelines.
Compliance and Reporting
– Ensure adherence to company safety regulations, procurement policies, and legal guidelines.
– Maintain proper documentation of all procurement transactions.
– Compile and submit weekly and monthly procurement reports.
– Maintain proper housekeeping and record management practices.

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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Engineering Management Jobs in Gauteng

Engineering management positions are an integral part of various industries in Gauteng, South Africa, typically encompassing a blend of technical expertise and leadership skills. Generally, these roles involve overseeing the development, implementation, and maintenance of engineering projects, often within companies operating in sectors such as technology, manufacturing, or financial services. In this context, job seekers with experience in engineering management can expect to find diverse opportunities that cater to their skill sets.

Typically, salaries for engineering management positions in Gauteng fall within broad ranges, generally starting from around R800 000 to R1.2 million per annum, depending on factors such as the candidate’s level of experience, the company size and industry sector. However, it is essential to note that actual salaries can vary significantly based on these factors, and job seekers should research specific companies and roles to understand more accurate salary expectations.

Common skills for engineering management positions in Gauteng often include strong technical knowledge, particularly in areas like mechanical, electrical, or civil engineering; leadership and project management expertise; excellent communication and interpersonal skills; experience with lean manufacturing principles or other process improvement methodologies; proficiency in design software such as Autodesk or SolidWorks; and a solid understanding of regulatory requirements and industry standards. Additionally, many engineers in these roles also possess experience with business operations, finance, or supply chain management.

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Various industries commonly employ engineering managers, including the technology industry, financial services sector, manufacturing sector, and mining industry. Job seekers who have experience working in these sectors often find themselves well-positioned for such roles. In terms of career development, many engineers in this field choose to move into senior leadership positions or assume more strategic roles within their organisations. Others may pursue further education and training to specialise in specific areas like engineering management or supply chain management, while still others might opt for entrepreneurship or start-ups.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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