East London: Senior Operations Administrator

Job Summary

Overview: Our client in the automotive sector is looking to employ a Senior Operations Administrator to provide complete administrative support to both internal and external stakeholders. Minimum Requirements / Experience: Grade 12 / Matric Relevant qualification in Supply Chain/Operations/Finance – advantageous 3 – 5 years’ experience in operational finance and administrative role A valid driver’s license Computer literate (Advanced MS Excel) Excellent organisational skills and communication skills. Ability to prioritize a variety of work activities in a busy environment to meet strict deadlines to internal and external stakeholders. High level of accuracy with a strong focus on attention to detail Demonstrate analytical and problem-solving skills, with the ability to identify and resolve issues effectively. Flexibility and responsiveness to the business and customer needs A willingness to learn and take accountability in ensuring timeous accurate data is managed Must be able to work overtime/ weekends as and when required Duties and Key

Responsibilities:

Promote customer satisfaction by attending to client requests speedily and in accordance with client standards Raising and following up on open quotations timeously Providing feedback to client, operations, and finance team timeously Raising and following up on purchase orders and approvals Regular customer visits and weekly meetings, ensuring customer satisfaction Manage all East London Operations Administrators Administrative Duties & KPI Responsibilities Checking and ensuring accuracy of billing files from OPS Admin (Technical and Logistics) Collation of Weekly and monthly KPIs for management Responsible for collecting information and compiling monthly and quarterly KPI reports for distribution to customers and internal use Update KPI efficiency, outsource productivity, and review KPI’s for management To review and manage data integrity per in-house system (billing reports, etc) To manage, coordinate, and follow up with clients on monthly quote approvals and ensure compliance (eliminate the Procurement Maverick factor) Follow up with Technical OPS and Logistics Teams for quote approvals and billing submission Support Contracts Manager with any exercises, projects, queries, or tasks Ensuring responsible site spend and management of cost of sales (P&L Support) Not limited to the aforementioned Behavioural Skills and Abilities: Pro-active – Advanced level Communication – advanced level Organisation skills – Advanced level Interpersonal skills – Advanced level Analytical skills – Advanced level Methodical and Process Orientation – Advanced level Results Driven – Advanced level Leadership skills – Intermediate level Self-Management – Advanced level People Management – Intermediate level Visual Management – Intermediate level Customer focus – Advanced level Team player – Advanced level

Senior Operations Administrator position available in Buffalo City, East London. This job position was posted by . The job has been posted on 2024-10-13 in the Admin Clerical Secretarial category

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