Durban: Executive Secretary

Job Summary

Main job function Our client a diversified Property development company, is looking for a well-organized Executive Assistant to facilitate efficient operation of our CEOs office. This role involves a wide range of administrative duties, from managing schedules and preparing documents to liaising with internal and external stakeholders. Qualification: Applicants should ideally have their bachelors degree in business administration, Law, or a related field Experience and Skills Required: 5-8 years in a similar role; and proven experience as an executive assistant/ similar preferably in a legal or risk management environment. The ideal candidate will ideally have a strong background in legal administration Experience in the property industry would be considered an advantage Must have assisted a CEO / MD of a similar sized business before Ability to work in-growing fast-paced entrepreneurial environment Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong interpersonal skills and the ability to build relationships with stakeholders including staff, Exco members and external partners High level of discretion and confidentiality. Time management and ability to meet deadlines Excellent verbal and written communication skills Strong organizational skills and ability to multitask Problem-solving and decision-making ability Experience with the Microsoft Office suite Key deliverables: Manage and maintain CEO`s calendar of appointments, schedules and travel arrangements (co-ordinating complex international and local travel arrangements) including visa applications Prioritizing emails and phone calls ensuring effective diary management takes place and prioritizing the most sensitive matters Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf Prepare and edit various documents and presentations. Type, review, and proofread documents as required Handling memos, reports, invoices and related documents, including sensitive information. Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items. Collation of Exco packs Arrange & coordinate logistics for meetings/events (Exco retreats, management dinners, etc.) Screen CEO`s emails, archive and professionally compose replies/correspondence on behalf of the CEO when required. Provide high-level confidential administrative support to CEO first and foremost, and the Exec team as required. Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary Gathering documents to prepare for meetings, writing itineraries etc A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.

Executive Secretary position available in eThekwini, Durban. This job position was posted by . The job has been posted on 2024-09-30 in the Admin Clerical Secretarial category

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