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Centurion: Office Manager posted by Salix Recruitment

Date 2024-10-23
Job Title Office Manager
Employer Salix Recruitment
More Information
Salary 0
Category It Computer
Location Gauteng
/ Centurion

Job Summary

We are seeking to hire an Office Manager. You would need to stay up to date on changes in the career world and be prepared to face many challenges that could arise during the recruitment process. The core focus of the business is Finance, IT, Data Analytics, and Cyber Security.
 
This is a highly driven environment and an individual with the eagerness to succeed as well as a go-getter personality would fit in perfectly. Reach out to us on *****@*****.co.za
 

Duties:

  • Point of contact for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Gather and organise typing material
  • Create spreadsheets and presentations, combining various data from existing files
  • Answer phone calls, and direct callers to desired recipients or take a message in situations where the person requested is unavailable
  • Organise and schedule meetings and appointments;
  • Partner with HR to maintain office policies as necessary;
  • Organise office operations and procedures;
  • Coordinate with IT department on all office equipment;
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors
  • Responsible for creating PowerPoint slides for training purpose
  • Manage executives` schedules, calendars and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organised

 
Job Experience & Skills Required:
 
Qualifications:

  • Grade 12
  • BA / BCom Degree

 
Experience:

  • 1 / 2 Years’ Experience in an administrative role
  • Typing 45 wpm
  • Good organising and planning skills
  • Able to function in pressurised environment
  • Ability to work towards and meet deadlines and target
  • Communication, negotiation and relationship-building skills
  • Reliability and discretion: you will often learn of confidential matters
  • Adaptability

 
Skills & Competencies:

  • Organisational skills
  • IT skills
  • Problem solving skills
  • Initiative
  • Ability to `make things happen’
  • Sound judgment and proper motivation

 
If you have not had any response in two weeks, please consider the vacancy application unsuccessful. Your profile will be kept on our database for any other suitable roles / positions.
For more information contact:
Shouneez Scheepers
Principal Recruiter: IT
Salix Recruitment
Office Manager position available in Gauteng, Centurion. This job position was posted by Salix Recruitment. The job has been posted as a char8000 ad on 2024-10-23 at 01:01:50 in the It Computer category

Click Go Apply to apply online!


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Centurion: Office Manager posted by Salix Recruitment

Date 2024-10-20
Job Title Office Manager
Employer Salix Recruitment
More Information
Salary 0
Category It Computer
Location Gauteng
/ Centurion

Job Summary

In this dynamic role, you will be the key to smooth office operations, ensuring our processes run seamlessly and effectively. Your will shape intra-office communication, streamline administrative procedures, and optimise inventory control—all while fostering a workspace that thrives on collaboration and productivity. Your role goes beyond administration. You’ll be pivotal in preparing critical documents, including reports, policies, and correspondence. With your attention to detail and swift, accurate typing skills, you`ll ensure every piece of work is polished to perfection—even under tight deadlines. You`ll embody confidentiality, safeguarding sensitive information with the utmost care and professionalism.

As the first point of contact for the business, you’ll be the face and voice of Salix Recruitment, delivering world-class service that leaves a lasting impression on every interaction. Your passion for people, efficiency, and excellence will shine through every task you undertake. Join us, and be the driving force that keeps our vibrant office culture thriving while playing a crucial role in the ongoing success of our company!

Apply now by sending your CV to *****@*****.co.za and let`s build the future together!


Key Responsibilities
  • Serve as the primary point of contact for maintenance, mailing, parcel handling, supplies, equipment, bills, and office errands.
  • Efficiently transfer data from paper formats to digital files or database systems.
  • Maintain and organise the company OneDrive.
  • Manage the switchboard, answering calls, directing callers, and taking messages when needed.
  • Organise and schedule meetings and appointments.
  • Coordinate with IT service providers on all IT-related matters.
  • Cultivate relationships with vendors and service providers ensuring timely invoicing and payments.
  • Provide general support to visitors.
  • Create spreadsheets, presentations, and PowerPoint slides for training and business purposes.
  • Manage office services, ensuring organised operations, controlled correspondences, and effective filing systems.
  • Actively participate in planning and executing company events.
  • Establish and monitor record-keeping procedures.
  • Ensure adherence to office policies and procedures.
  • Type CVs for consultants and proofread completed work for grammar, spelling, and punctuation.
  • Conduct MIE Checks and record costs.
  • Generate daily, monthly, and yearly business reports, including referrals, send-outs, interviews, and call logs.
  • Manage placement cards, production figures, and client invoices.
  • Handle customer inquiries and complaints.
  • Maintain a checklist of office consumables.
  • Manage all social media platforms, create content, drive engagements, and grow the brand.
  • Develop and distribute newsletters.
  • Undertake agency development tasks and handle ad-hoc responsibilities.

Educational Requirements

  • Matric (Grade 12)
  • Undergraduate degree / Diploma
  • Knowledge of Microsoft software packages
  • Typing Speed: Proficient at typing 45 words per minute
  • Certificates (Communication, Writing Skills, etc.) would be advantageous

Skills and Attributes Required

  • Align with the company`s purpose, fostering a work environment that reflects our commitment to meaningful and impactful work.
  • Ensuring precision and thoroughness in all tasks related
  • Enhance transparency within the organisation, facilitating efficient information flow.
  • Reflecting our commitment to integrity and ethical conduct in all aspects of business.
  • Serve as the first point of contact for the business, embodying world-class service standards, and ensuring a positive and professional experience for all stakeholders.
  • Demonstrate agility in problem-solving, adapting to evolving business needs and challenges.
  • Contribute to the innovation culture of Salix Recruitment by seeking and implementing creative solutions to enhance business processes.
  • Organisational Proficiency: Demonstrates strong organising and planning skills.
  • Pressure Management: Capable of functioning effectively in a pressurised environment.
  • Deadline Orientation: Exhibits the ability to work towards and meet deadlines and targets.
  • Communication and Relationship Building: Possesses excellent communication, negotiation, and relationship-building skills.
  • IT Proficiency: Demonstrates proficiency in IT skills.
  • Problem-Solving Aptitude: Exhibits strong problem-solving skills.
  • Initiative: Takes initiative and drives initiatives forward.
  • Action-Oriented: Ability to `make things happen` and execute tasks effectively.
  • Judgment and Motivation: Exercises sound judgment and maintains proper motivation.
  • Welcoming Demeanour: Projects a friendly and welcoming attitude towards colleagues and external stakeholders.
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PLEASE NOTE: We do receive a high volume of applications, please be patient when waiting for feedback, and if you do not receive a response within two weeks, please consider your application unsuccessful. Your profile will be kept on our database for other potential opportunities.

For more information email:
Zidane Yaddadene
Office Manager
Salix Recruitment
Office Manager position available in Gauteng, Centurion. This job position was posted by Salix Recruitment. The job has been posted as a char8000 ad on 2024-10-20 at 01:01:44 in the It Computer category

Click Go Apply to apply online!


You might also like to look at the available jobs in the same area.

Apply directly on jobmail for this position
Some posts have contact information included with other instructions. All applicants are urged to read the instructions carefully.
We will list jobs at the bottom of each job, so feel free to scroll down and continue your search.

We do not accept any job applications and merely offer the service of daily jobs being mined and displayed on our job portal.
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