Amanzimtoti: ACCOUNT PAYABLE ADMINISTRATOR posted by BevCo
Posted on 2025-07-31 00:00:00
Employer | BevCo |
---|---|
Category | FMCG Retail |
Location | Kwazulu-Natal / Amanzimtoti |
Job Summary
Accounts Payable Administrator
Finance
Job Purpose
Key Accountabilities and Outputs
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Management of Supplier Payments aligned to policy
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Full and through understanding of the PTP process and procedures
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Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements
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Preparation and consolidation of all supplier reconciliations, documents to facilitate & support final payment decisions
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Reconciles processed work by verifying entries and comparing system reports to balances.
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Charges expenses to accounts and cost centres by analysing invoice/expense reports; recording entries.
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Updates & reports creditors by totalling unpaid suppliers
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Maintains supplier records through monthly review of Supplier masterdata.
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Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers.
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Resolves valid or authorized claims by entering adjusting entries.
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Resolves payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments
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Issuing of monthly supplier statements
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Pays vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation.
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Ensures credit is received for outstanding memos/claims.
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Verifies vendor accounts by reconciling monthly statements and related transactions.
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Maintains historical records by filing documents.
Adherence to the health, safety and environmental standards
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Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee
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Ensure compliance to all relevant legislation
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Conversant with relevant business information, policies, processes and procedures
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Maintains expected performance standards
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While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description.
Qualifications and Experience
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National Diploma / NQF 6 (Preferred)
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Upto 3 years experience (Operational) FMCG, experience in a creditors department
Key Qualities
Critical Success Factors
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Financial understanding & accuracy
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Proficient with all Microsoft Office tools & preferably an Advanced Excel user
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Analytical mind, organized, precise and meticulous
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Ability to take initiative, learn quickly and strive for results
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Excellent communication skills both verbal and written
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Strong team player
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Conscientious with follow-up & feedback
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Diploma in creditor’s management would be advantageous
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Routine communication with customers or clients
Problem Solving
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Proactive identification of problems that are concrete and procedural, apply known solutions in line with guidelines provided or escalate more difficult problems to superiors.
Relationships Maintained
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Others outside the organisation
Behavioural Competencies
Planning and Organising
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Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
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Able to prioritise activities and resources, ensuring that results are achieved effectively.
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Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.
Customer Relations
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Asks questions to identify customer needs or expectations
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Follows through and meets personal commitments to others on time
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Takes responsibilities seriously and consistently meets the clients’ expectations for quality, service, and professionalism.
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Continuously monitors delivery to make sure the customer is receiving good service
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Shows a strong commitment to exceeding customer expectations
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Able to own responsibility for mistakes, apologise and make suitable changes to services
Continuous Improvement
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Increases performance expectations when success has been achieved
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Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc.
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Finds ways to fast-adapt improvement ideas to work processes
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Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements
Collaboration
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Helps others with their work.
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Meets commitments to team members or others in the organisation.
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Actively contributes to team discussions and the accomplishment of team work plans.
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Shares expertise and resources to help others address their needs.
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Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results.
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Actively keeps all stakeholders informed.
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Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the team’s direction.
Legal and Ethical Conduct
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Keeps current with all the laws and company policies that govern one’s work activities, or seeks counsel before acting
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Conforms with all laws and company policies that govern one’s work activities
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Keeps abreast of changes in standards applicable to one’s profession
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Acts in accordance with conventional ethical and professional standards
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Takes action to enforce legal, policy, ethical and professional requirements; exposes violations
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