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Amanzimtoti: ACCOUNT PAYABLE ADMINISTRATOR posted by BevCo

Amanzimtoti: ACCOUNT PAYABLE ADMINISTRATOR posted by BevCo

Posted on 2025-07-31 00:00:00

Employer BevCo
Category FMCG Retail
Location Kwazulu-Natal  / Amanzimtoti

Job Summary

Accounts Payable Administrator 

Finance 

 Accountable for specialist work outputs within defined quality standards, operating procedures and work routines. 
 

Job Purpose 

 As a Creditors/Payments Administrator, you will be responsible to ensure excellent customer service to both internal and external stakeholders through exceptional Payment management of customer accounts & effective and efficient resolution of supplier queries 
 

Key Accountabilities and Outputs 

 Accounts Payable Administration 
  • Management of Supplier Payments aligned to policy 

  • Full and through understanding of the PTP process and procedures 

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements 

  • Preparation and consolidation of all supplier reconciliations, documents to facilitate & support final payment decisions  

  • Reconciles processed work by verifying entries and comparing system reports to balances. 

  • Charges expenses to accounts and cost centres by analysing invoice/expense reports; recording entries. 

  • Updates & reports creditors by totalling unpaid suppliers 

  • Maintains supplier records through monthly review of Supplier masterdata. 

  • Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers. 

  • Resolves valid or authorized claims by entering adjusting entries. 

  • Resolves payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments 

  • Issuing of monthly supplier statements  

  • Pays vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation. 

  • Ensures credit is received for outstanding memos/claims. 

  • Verifies vendor accounts by reconciling monthly statements and related transactions. 

  • Maintains historical records by filing documents. 

Adherence to the health, safety and environmental standards 

  • Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee 

  • Ensure compliance to all relevant legislation 

 General  
  • Conversant with relevant business information, policies, processes and procedures 

  • Maintains expected performance standards 

  • While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description. 

 Qualifications and Experience 

 
  • National Diploma / NQF 6 (Preferred) 

  • Upto 3 years experience (Operational) FMCG, experience in a creditors department  

 

Key Qualities 

 

Critical Success Factors 

  • Financial understanding & accuracy 

  • Proficient with all Microsoft Office tools & preferably an Advanced Excel user 

  • Analytical mind, organized, precise and meticulous 

  • Ability to take initiative, learn quickly and strive for results 

  • Excellent communication skills both verbal and written 

View Job  Johannesburg: Operations Manager posted by Telebest
  • Strong team player 

  • Conscientious with follow-up & feedback 

  • Diploma in creditor’s management would be advantageous 

 Communication 
  • Routine communication with customers or clients 

Problem Solving 

  • Proactive identification of problems that are concrete and procedural, apply known solutions in line with guidelines provided or escalate more difficult problems to superiors. 

Relationships Maintained 

  • Others outside the organisation  

 

Behavioural Competencies 

 

Planning and Organising 

  • Manages time effectively, ensuring effective completion of tasks under stressful deadlines. 

  • Able to prioritise activities and resources, ensuring that results are achieved effectively. 

  • Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.  

 

Customer Relations 

  • Asks questions to identify customer needs or expectations 

  • Follows through and meets personal commitments to others on time 

  • Takes responsibilities seriously and consistently meets the clients’ expectations for quality, service, and professionalism. 

  • Continuously monitors delivery to make sure the customer is receiving good service 

  • Shows a strong commitment to exceeding customer expectations 

  • Able to own responsibility for mistakes, apologise and make suitable changes to services  

 

Continuous Improvement 

  • Increases performance expectations when success has been achieved 

  • Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc. 

  • Finds ways to fast-adapt improvement ideas to work processes 

  • Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements 

 

Collaboration 

  • Helps others with their work. 

  • Meets commitments to team members or others in the organisation. 

  • Actively contributes to team discussions and the accomplishment of team work plans. 

  • Shares expertise and resources to help others address their needs. 

  • Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results. 

  • Actively keeps all stakeholders informed. 

  • Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the team’s direction. 

 

Legal and Ethical Conduct 

  • Keeps current with all the laws and company policies that govern one’s work activities, or seeks counsel before acting 

  • Conforms with all laws and company policies that govern one’s work activities 

  • Keeps abreast of changes in standards applicable to one’s profession 

  • Acts in accordance with conventional ethical and professional standards 

  • Takes action to enforce legal, policy, ethical and professional requirements; exposes violations 

Click Go Apply to apply online!


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