Boksburg: Bookkeeper posted by SignaGroup

The bookkeeper ensures:

• Accurate, up-to-date bookkeeping records at all times
• Clean reconciliations with no unexplained balances
• Reliable financial data that supports pricing, purchasing, and cash flow decisions
• Strong compliance posture with minimal financial risk
• Efficient financial administration in a lean business structure

BOOKKEEPING & FINANCIAL INTEGRITY
Maintain and update the company’s financial records and transactions in Acumatica.

• Ensure accuracy, completeness, and proper supporting documentation for all transactions.
• Capture journals, allocations, and adjustments as required.
• Respond to financial queries and provide transactional support to management.

DEBTORS MANAGEMENT
Ensure the debtors’ ledger is accurate, collectible, and supports cash flow planning.
Operational Responsibilities:

• Conduct credit vetting before opening customer accounts and maintain new customer accounts on the
• ERP system (both DHS and WHS).
• Issue and send monthly invoices to all account customers (DHS and WHS).
• Generate and distribute customer statements monthly.
• Send monthly payment reminder emails and provide supporting documentation where required.
• Actively follow up on overdue accounts and escalate risks to the FM.
• Ensure all received payments (account and cash) are correctly captured and allocated.
• Process credit notes accurately and in line with approval processes.
• Provide proof of delivery (PODs) to customers when requested

CREDITORS
Maintain an accurate creditors ledger that supports supplier relationships and cash flow management.
Operational Responsibilities:

• Open and maintain supplier accounts on Acumatica (DHS and WHS).
• Match goods received notes (GRN)/delivery notes with supplier invoices
• Verify supplier invoices and reconcile supplier statements.
• Check and validate supplier remittances.
• Generate and plan monthly creditors payment schedules for approval.
• Manually process monthly service provider payments where required.

Foreign Creditors:
Manage foreign exchange contracts (FECs), including:

• Arranging exchange rate contracts
• Ensuring deposits are paid
• Uploading required documentation to the FX Paymaster portal
• Ensuring timely payment in line with contract terms

BANKING, CASH & RECONCILIATIONS
Ensure all cash movements are accurately recorded, reconciled, and explainable.
Operational Responsibilities:

• Download and review bank statements daily.
• Upload bank statements to the ERP system daily for all Delta entities.
• Prepare journals and perform month-end reconciliations for all Delta group bank and financial accounts:
• Allocate bank charges and interest where applicable
• Receive, record, and reconcile petty cash transactions.

INVENTORY AND STOCK SUPPORT

• Support accurate recording of stock-related transactions.
• Assist with stocktakes and related reconciliations.
• Establish controls and collaborate to ensure the stock values are accurately reflected in the account record
• Ensure processes confirm matching of stock orders/GRN vs invoice before payments and alignment between:

        o Inventory records
        o Creditors balances
        o Cost of goods sold (COGS)

• Oversee stock variances are flagged to inform values and invoiced amounts

GENERAL FINANCIAL ADMINISTRATION & COMPLIANCE

• Perform corporate credit card reconciliations.
• Complete fuel reconciliations and submit for salary deductions.
• Reconcile petty cash boxes for DHS and WHS.
• Respond to finance-related emails, including (but not limited to):

        o Credit applications
        o B-BBEE certificates

• Maintain CGIC credit insurance cover, adjusting limits as required.
• Attend all required company meetings.

REPORTING, CASH FLOW & INTERCOMPANY SUPPORT

• Prepare routine financial information for the Management, including:
• Debtors and creditors age analyses

        o Cash flow support schedules
        o Support the development and maintenance of the annual cash flow forecast as required.

• Process intercompany invoicing, bills, and journals.
• Reconcile and clear Due To / Due From intercompany accounts (DHS and WHS).
• Prepare and submit monthly or bi-monthly VAT returns (VAT201) via eFiling.

EDUCATION AND EXPERIENCE

Education

• Bachelor’s degree in finance, accounting, economics, or a related field would be preferable.
• Relevant bookkeeping or accounting qualification (a minimum requirement)
• Professional body registration (e.g. Institute of Certified Bookkeepers or similar) would be advantageous but is not essential.

Experience

• 3–5 years’ practical bookkeeping experience in a small to medium-sized business.
• Demonstrated experience managing debtors and creditors in a trading, wholesale, retail, or distribution environment.
• Experience working in a lean finance structure with limited supervision and high personal accountability.
• Hands-on experience with ERP or accounting systems; experience with Acumatica is highly advantageous.
• Proven exposure to stock-driven businesses and basic inventory reconciliations would be advantageous.
• Experience with bank reconciliations, VAT, and cash flow support.