Bryanston: Executive Assistant (Office Of The Ceo) – Bryanston posted by Phoenix Recruitment

About the Role

An established luxury Lodge & Hotel Group based in Bryanston is seeking a detail-oriented and service-driven Executive Assistant to provide comprehensive administrative and strategic support to the Group CEO. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information with integrity.

Key Responsibilities

• Prepare and organize financial documents for meetings and presentations.
• Manage CEO’s calendar, schedule meetings, and coordinate travel arrangements with precision and confidentiality.
• Provide high-level administrative support to the Executive Committee.
• Effective oversight and reconciliation of client accounts when required.
• Support the finance team with basic bookkeeping tasks to ensure accuracy and completeness.
• Efficient management of travel, accommodation, and expense filing for the CEO.
• Professional formatting and preparation of documents, presentations, and correspondence.
• Maintenance of organized filing systems for easy retrieval of information.
• Maintain accurate records and documentation for Special Projects as directed by the CEO.
• Ensure confidentiality and integrity of sensitive business information.
• Facilitate smooth communication between the CEO, operations, finance team, and other stakeholders.
• Compile and prepare financial reports, spreadsheets, and presentations.
• Ensure timely submission of monthly, quarterly, and annual reports.
• Maintain confidentiality and accuracy of sensitive financial data.
• Prepare and assist in compiling financial and administrative reports on time.
• Develop, update, and manage databases for sales, marketing, and financial information.
• Provide accurate intelligence and insights to support decision-making across all aspects of the business.
• Assist in monitoring and analysing business performance metrics.
• Contribute to the development of systems and processes that improve efficiency.
• Support the CEO and Senior Management in achieving organizational goals.

Requirements

• Grade 12 Bachelor’s degree in Business Administration, Finance, or related field.
• Relevant certification in Executive Assistance or Office Administration is an advantage.
• Minimum 5 years’ experience as an Executive Assistant or in a similar high-level administrative role.
• Proven experience supporting C-suite executives, preferably in a fast-paced corporate environment.
• Strong background in financial administration and familiarity with basic bookkeeping principles.
• Demonstrated ability to manage complex calendars, travel arrangements, and confidential information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and financial reporting tools.
• Experience with database management and reporting systems.
• Strong understanding of business performance metrics and data analysis.

Qualifications

• Completed Bachelor’s degree in Business Administration, Finance, or related field.