Cape Town: Administrator / Secretary posted by Optential Consulting

Key Responsibilities

1. Administration & Documentation

• Draft and format correspondence, reports, and other formal documents.
• Maintain accurate filing systems and records across all active matters.
• Prepare and organise documentation and materials for creditors’ meetings.

2. Meeting & Diary Management

• Schedule and coordinate internal and external meetings, including sending invitations and preparing agendas.
• Manage calendars and ensure all appointments are well-coordinated.
• Arrange travel and accommodation when needed.

3. Communication & Client Liaison

• Act as a professional point of contact between the firm and clients, creditors, and stakeholders.
• Action and follow up on instructions from Liquidators.
• Keep all relevant parties informed with timely updates on case progress.

Requirements

• Grade 12 certificate (Matric) – essential
• 3–5 years’ experience in an administrative, secretarial, or personal assistant role
• Prior experience in legal, accounting, insolvency, or professional services environment – advantageous
• Demonstrated ability to support senior professionals with scheduling, correspondence, and client communication
• Proven experience handling confidential and sensitive documentation
• Valid South African driving licence (manual preferred)
• 1–3 years of administrative experience

Key Skills

• Excellent organisational and time management abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• High level of professionalism, discretion, and attention to detail