Key Performance Areas & Duties Resilience and Interpersonal Skills: Demonstrate resilience and possess excellent interpersonal skills to effectively collaborate within multidisciplinary Project Management: Take on the role of project management and report progress to the management as necessary. Multitasking: Manage multiple projects and teams concurrently, even outside standard office hours, to meet project objectives. Communication and Presentation: Exhibit strong communication and presentation skills for effective interaction with colleagues, clients, and ProgressReporting: Regularly report progress on assigned tasks and projects when requested. Quick Learning: Demonstrate the ability to quickly learn and apply new concepts and technologies. High-Pressure Environments: Be able to work extended hours under high- pressure environments to meet project deadlines that may change Assisting Management: Provide assistance to management as required and follow instructions diligently. Manage day-to-day administrative tasks with precision and Handle data capturing and processing with strong attention to Utilize Pastel/Sage and Excel for financial tasks and Coordinate and process visa applications, ensuring compliance with all Provide organizational support to the team and assist with offshore-related Leadership responsibilities, if applicable, based on Assisting the Finance team in tasks related to logging of credit card receipts, vendor documentation and related requests from management Taking of minutes for meetings and presenting them in the format required by management and clients Managing team logistics including flights and accommodations Tracking of service engineers in the field as to provide availability of engineers in the field to assist with team management and project management Ensuring all administrative tasks for all service engineers are completed and verified to comply with the company standards Being available after hours to complete tasks issued by management which are time sensitive Interacting with service engineers respectfully, supportively and enforcing compliance with company standards Supplying management with data in the requested format Ensuring all service engineers documents and compliance certificates are kept up to date Supporting the company with marketing on the required platforms and events Competencies and Behaviour Excellent written and verbal, professional communication skills Self-motivated with the ability to work with or without external deadlines and instructions Avery high level of ethics and integrity – always working to professional and corporate guidelines of Dynamic Marine Surveys & Solutions. The ability to work well within a team, and grow via coaching and mentoring others Sound Always working to “best-practice” guidelines and driving high-quality work output in all things. Strong analytical skills (systematic approach, good at problem solving, understanding of complex systems). Flexibility (good at multi-tasking, ability to work on various tasks simultaneously). Ability to build strong partnerships through trusted Arriving timeously for work Office and Team Coordination General office management and administrative support to the team Filing, document control, and record-keeping Scheduling and coordination of team movements HR and Administrative Support Tracking employee leave, attendance, and timesheets (weekly, monthly, annually) Assisting with onboarding and offboarding/demobilization of personnel Preparing and compiling data packs for team deployments Financial Administration Reconciling credit card and petrol card statements with receipts Managing petty cash Monitoring and reconciling project-related expenses Procurement and Asset Management Issuing and tracking PPE Maintaining an accurate register of company assets Handling vendor registrations and submission of required documents

Click Go Apply to apply online!

---

More related positions

---