Cape Town: Events & Administrative Assistant posted by O’Brien Recruitment
Posted on 2025-05-21 00:00:00
| Employer | O’Brien Recruitment |
|---|---|
| Category | Training Events |
| Location | Western Cape / Cape Town |
Job Summary
Are you a natural multitasker with a flair for organizing memorable events and keeping operations running like clockwork? Our client, a dynamic business based in Woodstock, is looking for a proactive, detail-obsessed Events & Administrative Assistant to be the driving force behind their event coordination, marketing efforts, and client engagement.
Youll be involved in everything from curating small-scale events and developing outreach campaigns, to managing databases and supporting day-to-day office functions. If youre confident on the phone, love a good spreadsheet, and thrive in a fast-paced, creative environment we want to hear from you.
To apply, submit your CV here or email *****@*****.co.za if you run into any issues.
What Youll Be Doing:
Marketing and Cold Calling:
- Assist in developing marketing strategies to promote events and attract attendees.
- Conduct cold calls and outreach to potential event participants, sponsors, and partners.
- Collaborate with the marketing team to create compelling content and promotional materials.
Dealing with Smaller Events:
- Manage the planning and coordination of smaller-scale events, including workshops, seminars, and networking sessions.
- Handle event logistics, including venue selection, catering, equipment setup, and attendee registration.
Database Management:
- Maintain an organized and up-to-date database of event participants, clients, sponsors, and partners.
- Ensure accurate record-keeping for future reference and analysis.
Administration:
- Provide administrative support to the events team, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare and distribute event-related documents, such as agendas, itineraries, and post-event reports.
Business Development:
- Assist in identifying and pursuing new business opportunities and potential partnerships.
- Research industry trends and competitor activities to contribute to strategic planning.
Client Management and Liaison:
- Build and maintain positive relationships with clients, sponsors, and partners.
- Act as a primary point of contact for event-related inquiries and ensure exceptional customer service.
What Were Looking For:
-
Previous experience in event coordination and admin (marketing/cold calling experience = bonus!)
-
Exceptional communication skills written, verbal, and everything in between
-
A sharp eye for detail and ninja-like organizational skills
-
Able to juggle tasks, solve problems, and adapt quickly when plans change
-
Comfortable using Microsoft Office, event tools, and database systems
-
Willing to work the occasional evening/weekend event
-
A team player with energy, ideas, and a get-it-done attitude
-
A qualification in events, hospitality, marketing, or admin is a plus but not essential
This isnt just a job its a chance to be part of something exciting. If youre ready to step into a role thats equal parts event magic and operational mastery, wed love to hear from you.
NB: If you havent heard from us within two weeks, please kindly consider your application unsuccessful on this occasion.
Click Go Apply to apply online!
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