Requirements:
- Bachelor’s degree in business administration, Office Management, or a related field.
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Experience with office management software and tools (Word, Excel, PowerPoint, Outlook PLUS Google suite).
- Ability to handle sensitive information with confidentiality.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Ideally, knowledge of basic accounting and budgeting principles.
- Familiarity with basic HR processes and procedures.
- Must have valid driver`s license.
Responsibilities:
- Assist and verify stock takes regarding office stationery.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.
- Maintain office equipment and arrange for repairs when necessary.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Assist in the preparation of reports, presentations, and other documents.
- Support HR functions such as onboarding new employees and maintaining employee records.
- Organize and coordinate office events and activities.
- Manages the CEO’s diary by scheduling appointments and sending reminders
- Develop and maintain office systems including data management & filling.
- Managing enquiries and telephone calls of a routine nature and re-routing urgent matters for attention in the absence of the chief executive.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
- Responsible for coordinating and circulating internal newsletter.
- Assist with creating documents and PowerPoint presentations
- Administrative tasks & errands.
- Perform Internet research where required.
- Communicates with company senior managers end executives of outside organisations
- Organizing and attending meetings and ensuring the manager is well prepared for meetings.
- Responsible for typing memorandums, letters and reports from handwritten drafts, audio and speed writing notes.
- Relieve reception. Take incoming and outgoing calls and messages.
- Receives visitors, determines their needs and directs them accordingly.
- Has direct contact with VIP clients. Contributes towards the image of the organisation.
- Occasional travel may be required for meetings or events.
- Other duties as assigned.
Personal Assistant position available in Western Cape, Cape Town. This job position was posted by Mecad Systems. The job has been posted as a char8000 ad on 2025-02-01 at 01:04:11 in the Sales Marketing category
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