Date | 2024-10-17 |
---|---|
Job Title | Executive Secretary |
Employer | Tolcon Group More Information |
Salary | 0 |
Category | Sales Marketing |
Location |
Gauteng / Centurion |
Job Summary
Main Job Purpose:
The principal purpose of this role is to effectively provide comprehensive administrative, secretarial and communication support to the Executive Team members. It also serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Executive
Organogram
- Superior: General Manager
- This Position: Executive Secretary
- Subordinates 1at Level: Office Attendants and Driver
Minimum Requirements
- Grade 12
- Diploma/Higher Certificate in Secretary/Business Administrator
- Advanced Computer Literacy skills
- At least 5 years experience supporting a Senior Executive
- Experience supporting more than 1 senior executive will be an advantage
Required Competencies to meet the job outcomes:
- Ability to work in high urgency environment that requires discretion and diplomacy
- High level of honesty and manage confidential information
- Demonstrated good planning and organisational skills
- Must be efficient and detail-oriented
- Strong skills in anticipating, preventing, and solving problems
- Excellent written and verbal communication skills
- Advanced knowledge of MS Office applications
- Ability to multitask
- Professional appearance and demeanor
- Ability to work effectively and collegially in a team-based environment
- High level of trustworthiness and ethical decision-making
- Highly motivated individual with strong self-management skills
- Strong assertiveness with diplomacy
Essential Duties &
Responsibilities:
1. Office Management:
- Manage and coordinate the needs of the Executive Team, including their diaries, schedules, and prioritisation of internal and external appointments, conferences, other engagements, and special events.
- Implement and maintain administrative systems, including electronic filing, contact lists, and databases.
- Ensure records are maintained to provide current, accurate, and accessible information.
- Meet and greet visitors at all levels of seniority.
- Manage daily activities of Office Cleaning Assistants and Driver.
- Schedule quarterly board meetings and prepare board packs.
- Manage and coordinate all maintenance activities, including repairs, renovations, and general upkeep of the office.
- Oversee the work of contractors to ensure it meets company standards and is completed on time and within budget.
- Prepare and manage the office maintenance budget, ensuring cost-effective solutions are implemented.
- Track and report on maintenance costs, identifying areas for potential savings.
2. Communications:
- Respond to internal and external stakeholder calls and queries in a timely and professional manner, both verbally and in writing.
- Handle incoming emails, determining the appropriate course of action, referral, or response.
- Prepare and manage confidential correspondence and matters as required.
- Draft letters and other correspondence as and when needed.
3. Travel and Events Management:
- Arrange and coordinate frequent domestic and international travel arrangements with meticulous attention to detail.
- Assist shareholders with planning for board meetings, signature needs, flights, and accommodation.
- Coordinate all functions as planned, including year-end functions, sourcing venues, planning menus, and team-building events.
- Provide logistical and administrative support for meetings and events, including venue bookings, attendance coordination, and document distribution.
- Arrange all necessary visas for international travel.
- Arrange corporate gifts as and when required.
- Assist with tender submissions as and when needed.
- Manage boardroom schedules, handle conflicts, and prioritising important meetings.
- Reconcile travel-related costs and expenses. This Job Specification indicates only the main duties and responsibilities of the position and therefore is not intended as an exhaustive list.
Executive Secretary position available in Gauteng, Centurion. This job position was posted by Tolcon Group. The job has been posted as a char8000 ad on 2024-10-17 at 01:28:57 in the Sales Marketing category
Click Go Apply to apply online!
You might also like to look at the available jobs in the same area.
Apply directly on jobmail for this position
Some posts have contact information included with other instructions. All applicants are urged to read the instructions carefully.
We will list jobs at the bottom of each job, so feel free to scroll down and continue your search.
We do not accept any job applications and merely offer the service of daily jobs being mined and displayed on our job portal.
Each job post has a link to take you directly to the original post to apply on their website or the original website where the post came from.
Here are some more related positions
Durban: Executive Secretary
Main job function Our client a diversified Property development company, is looking for a well-organized Executive Assistant to facilitate efficient operation of our CEOs office. This role involves a wide range of administrative duties, from managing sched
View Job
Executive Secretary
Johannesburg: Executive Secretary (3 Months Ftc)
The overall purpose of this role is to provide: • A professional, confidential, efficient, effective and proactive office support function to manage the operational and administrative needs of the office of the Divisional Executive and the Division. •
View Job
Executive Secretary (3 Months Ftc)
Centurion: Executive Secretary
Main Job Purpose: The principal purpose of this role is to effectively provide comprehensive administrative, secretarial and communication support to the Executive Team members. It also serves as the primary point of contact for internal and external const
View Job
Executive Secretary
Durban: Executive Assistant – Legal Secretary – Edgecombe – Kzn
Minimum requirements: Matric Bachelors degree in Business Administration, Law or a related field preferable 5-8 years in the same of similar role Understanding of IP law and plant breeder`s rights Proven experience as an Executive Assistant or in a similar
View Job
Executive Assistant – Legal Secretary – Edgecombe – Kzn
Johannesburg: Executive Secretary – Legal (Healthcare – Lab) posted by Isilumko Staffing
If you have a 3 year National Diploma (NQF Level 6) in Legal/Administration or related field, 5 years` in Secretarial role, worked in alegal or secretarial environment, preferably corporate environment, our client needs to hire you.Functions:Admin and secr
View Job
Executive Secretary – Legal (Healthcare – Lab)
Johannesburg: Executive Legal Secretary posted by Isilumko Staffing
Provide secretarial and administrative support to the executive company secretary`s office to ensure that the office is running smoothly and efficiently. Minimum requirements & key competencies:National Diploma in Legal/Administration or related field
View Job
Executive Legal Secretary
Johannesburg: Executive Secretary (3 Months Ftc) posted by TalentCru
The overall purpose of this role is to provide: A professional, confidential, efficient, effective and proactive office support function to manage the operational and administrative needs of the office of the Divisional Executive and the Division. To ena
View Job
Executive Secretary (3 Months Ftc)
Centurion: Executive Secretary posted by Tolcon Group
Main Job Purpose:The principal purpose of this role is to effectively provide comprehensive administrative, secretarial and communication support to the Executive Team members. It also serves as the primary point of contact for internal and external consti
View Job
Executive Secretary
Durban: Executive Secretary posted by Armstrong Appointments
Main job function Our client a diversified Property development company, is looking for a well-organized Executive Assistant to facilitate efficient operation of our CEOs office. This role involves a wide range of administrative duties, from managing sched
View Job
Executive Secretary
Email Alerts
Click the button below and submit your email to receive email alerts with the latest jobs.
This service is offered by Result Generation
We do not save your information, and your email is the only information we forward to the service.
If you wish to unsubscribe, please click here