Centurion: Personal Assistant / Executive Assistant to CEO

About the Role

The successful candidate will provide comprehensive business and personal support to our CEO, serving as a trusted point of coordination and control. As a Centurion: Personal Assistant / Executive Assistant, you will be responsible for anticipating requirements, preferences, and priorities to ensure the CEO’s day-to-day operations run efficiently.

Key Responsibilities

• Provide executive & personal support to the CEO
• Anticipate requirements, preferences, and priorities to ensure efficient day-to-day operations
• Handle confidential, sensitive, and urgent matters with sound judgment and complete discretion
• Manage an evolving and complex executive diary, balancing competing priorities and resolving conflicts proactively
• Safeguard the CEO’s time by assessing meeting relevance, preparing summaries and briefing notes, and optimising schedules
• Coordinate engagements across multiple stakeholders and time zones where required
• Plan, schedule, and coordinate internal and external meetings, board engagements, lunches, dinners, and corporate events
• Prepare agendas, briefing packs, presentations, and supporting documentation
• Attend meetings as required, record accurate minutes, track action items, and follow up to ensure completion
• Oversee hospitality and engagement arrangements with professionalism and attention to detail
• Manage all travel arrangements, including flights, accommodation, visas, and transport logistics
• Prepare expense claims, correspondence, and executive documentation accurately and within required timelines
• Support ad hoc initiatives, research tasks, and the preparation of executive-level reports and presentations
• Serve as a key liaison between the CEO and internal and external stakeholders
• Build strong, trusted relationships and communicate on behalf of the CEO with professionalism and emotional intelligence
• Manage incoming requests, correspondence, and competing priorities with diplomacy, confidence, and assertiveness
• Keep the CEO informed of key priorities, deadlines, risks, and emerging issues
• Act as an organisational “barometer,” sensing dynamics, flagging concerns, and ensuring the CEO is prepared and aligned

Requirements

• Bachelor’s degree or 3-year tertiary qualification in Office Management, Business Administration, or a related field
• Minimum of 5 years’ experience as an Executive Assistant / Personal Assistant, with proven C-suite support experience
• Demonstrated ability to manage complex calendars, high workloads, and confidential matters independently
• Advanced proficiency in Microsoft Office and desktop publishing tools, with strong capability in creating polished executive presentations

Qualifications

• (No qualifications mentioned in the original job description)

Salary & Benefits

• (No salary or benefits information mentioned in the original job description)