| Date | 2024-12-31 |
|---|---|
| Job Title | Assistant To Operations Manager (Ftc) |
| Employer | Wasteplan More Information |
| Salary | 0 |
| Category | Logistics |
| Location |
Kwazulu Natal / Durban |
Job Summary
Job Summary
To provide assistance and administrative support within the Operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations team.
Responsibilities
Operations support
- Ensure all external orders are requested to service providers on Secure Office
- Manage all bookings to service providers
- Upload all supporting documents onto Secure Office
- Manage and update electronic and manual filing of all supporting documents in a timely manner
- Assist with quotations required by the relevant Operations Manager / Contract Manager
- Check invoices sent by service providers for ad-hoc and other services
- Obtain quotes from service providers (24 hours turnaround time to supplying quote to client / Operations Manager / Contract Manager)
- Send proof of delivery for service as requested by clients on a weekly / monthly basis
Administrative responsibilities
- File new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc services
- Provide a user-friendly filing system for all service provider invoicing on a monthly basis
- Ensure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basis
- Schedule meetings and assist with meeting minute taking
- Flag or escalate any issues raised in site inspection reports
- Assist with financial responsibilities, especially around month end
- Obtain monthly reports from service providers and allocate ad hoc services correctly to each client for invoicing by the 7th of each month
- Ensure effective communication between clients, service providers and the Commercial Operations team with regards to quotations and invoices
- Effective communication with WastePlan finance department in the KZN region
- Uploading documents on Secure Office (SO) for sales to invoice on Commercials sites and uploading and approval MRF Invoicing
- Requesting documents from subcontractors for processing sent to data department
- Do requisition for purchasing and transporting
- Approving management fees, adding cost into the management fee accounts
- Following up with quotes and POs from clients
- Secure Office management
Data capturing
- Load all ad-hoc service requests on Secure Office for invoicing
- Follow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the Data department
- Scan and send daily paperwork from collections to the Data department
Consumables/PPE/Signage stock management
- Ensure effective communication with suppliers and that orders are filled and delivered timeously
- Responsible for stock level management, record keeping, replenishment orders of consumables, PPE and all site equipment
- Monthly stock takes to ensure correct stock available – to be done with the Operations Manager to ensure correctness
- Weekly reconciliation to be done to ensure that Managers are handing out their consumables and equipment and their inventories are managed well. (Checking of inventories vs what was received and handed to sites)
New site starts ups
- Create a folder and load site details
- Order new equipment and arrange delivery to sites as per signed site costing, in communication with the Operations Manager and Contract Manager
- Arrange schedule general waste collections for new sites with Service Providers and communicate to Contract Manager
- Arrange for signage, consumables and any extras per client request to be ready and delivered to site by the starting date, in communication with Contract Manager
- SHEQ: Communicate with SHEQ Officer as necessary
Reporting
- Ensure effective communication between clients, service providers and the commercial operations team
- Ensure effective communication between the Finance department and the Data department
General assistance
- Provide general assistance to the Operations Manager and Contract Managers as requested within the Operations department
Requirements
- Minimum matric / grade 12 or equivalent
- 1 -3 years working experience in a similar role
- Relevant qualifications and experience, knowledge and skills
- High proficiency in Microsoft Office and Excel is essential
- Valid driver’s license and own reliable transport preferred
- Must be well presented and professional
Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants considered for the role will be contacted.
Closing date: 06th January 2025
Should you wish to apply, please follow the online application process
Assistant To Operations Manager (Ftc) position available in Kwazulu-Natal, Durban. This job position was posted by Wasteplan. The job has been posted as a char8000 ad on 2024-12-31 at 01:01:40 in the Logistics category
Click Go Apply to apply online!
You might also like to look at the available jobs in the same area.
Apply directly on jobmail for this position
Some posts have contact information included with other instructions. All applicants are urged to read the instructions carefully.
We will list jobs at the bottom of each job, so feel free to scroll down and continue your search.
We do not accept any job applications and merely offer the service of daily jobs being mined and displayed on our job portal.
Each job post has a link to take you directly to the original post to apply on their website or the original website where the post came from.
Here are some more related positions
Northern Suburbs: Picker/Packer/General Assistant – Urgently Needed posted by Phyto Andro
Job Title: Picker/Packer in Manufacturing environment1. Ability to stand, lift, and move for extended periods2. Attention to detail: Ensure accurate packaging and product quality3. Manual dexterity: Handle packaging materials, equipment, and products4. Ba
View Job
Picker/Packer/General Assistant – Urgently Needed
Pretoria East: Junior Admin Assistant – Urgent posted by National Recruiting Specialists
Junior Admin Positions - Pretoria East (Gauteng, South Africa)We are looking for vibrant, energetic and eager to learn young individuals for 2 Junior Admin positions we have in the Insurance/Broker industry.Requirements:= Matric= Live in the East of Pretor
View Job
Junior Admin Assistant – Urgent
Centurion: Assistant Manager posted by Lauriston Guesthouse
We are looking for a Non- Smoking applicant with a Valid driver`s license and own transport to join our team. Must live around Pretoria or the Centurion area.Must have a qualification in Hospitality (Guesthouse or Hotel) industry and experience.Some of you
View Job
Assistant Manager
Alberton: Junior Accountant / Accounting Clerk / Finance Assistant posted by Inyani Business Solutions
Are you an experienced Finance Professional with a knack for accuracy and detail? Our firm in Alberton is looking for a dedicated individual to join our team. If you have hands-on experience with Draftworx and expertise in financial statement compilation,
View Job
Junior Accountant / Accounting Clerk / Finance Assistant
Kempton Park: Admin Assistant posted by Leonie Sussens c.c.
Manning receptionManning phonesData capturingAny admin requiredMatricBilingual with strong English Excel.word,essential Admin Assistant position available in Gauteng, Kempton Park. This job position was posted by Leonie Sussens c.c.. The job has been post
View Job
Admin Assistant
Pretoria City: Assistant Supermarket Manager – Career Growth! posted by Spargs Recruitment Services
A career for 2025! Leading supermarket group! Assistant Supermarket Manager required. Grow into a Branch Manager. Trainee/ Assistant Fresh Food/Hot Food/Sales Managers considered. Supermarket management experience + Matric + S. African I D. essential. Good
View Job
Assistant Supermarket Manager – Career Growth!
Brits: Assistant Logistics Coordinator (C3) posted by Limpopo Career Consortium (Limcaco)
Standard 12 with Maths and Science Diploma in Logistics Management and/or administration At least 3 years experience in a Logistics/Weighbridge environment Know and understand the basics of maritime liner trades, e.g. Incoterms. Understand the basics of s
View Job
Assistant Logistics Coordinator (C3)
Gauteng: Sales Assistant Adminstrator – Urgently Needed posted by NMS AFRICA
Order Processing and Management:Efficiently process and manage incoming sales orders, ensuring accuracy and timely delivery.Coordinate with internal departments (e.g., logistics, production) to ensure order fulfillment.Track and update order status, provid
View Job
Sales Assistant Adminstrator – Urgently Needed
Umhlanga: Laboratory Assistant posted by Donwyk Laboratory
We are looking for a talented and highly-analytical lab assistant to join our growing team. As the lab assistant, you will work with our senior staff to process samples, perform tests, and record and analyze results.Responsibilities:Prepare samples for tes
View Job
Laboratory Assistant
Umhlanga: Finance Assistant posted by Donwyk Laboratory
We are looking for a finance assistant to support our financial department. The responsibilities of a finance assistant include processing payments, updating financial records, and managing invoices.To be successful as a finance assistant, you should have
View Job
Finance Assistant
Germiston: Hr Assistant – Urgently Needed posted by Artisan
The company currently has a vacancy for a HR Assistant to join their team and drive company policy and procedures. Responsibilities will include, but are not limited to: Recruitment: Manage recruitment process by attracting top talent, processes will inclu
View Job
Hr Assistant – Urgently Needed
Milnerton: General Office Assistant With Sales Experience – Urgently posted by Steel Furniture Warehouse
We are looking for an experienced sales person , online Office administrationOnline sales support E-commerce Platform Management General Administrative Support. General Office Assistant With Sales Experience - Urgently position available in Western Cape,
View Job
General Office Assistant With Sales Experience – Urgently
Saldanha: Customer Service & Administration Assistant posted by Cerao Recruitment Agency
Customer Service & Administration Assistant SaldanhaAre you a skilled multi-tasker fluent in Afrikaans and English? Join our team in Saldanha as a Customer Service & Admin Assistant! **Responsibilities:** - Deliver outstanding customer service via phone
View Job
Customer Service & Administration Assistant
Umhlanga: Maintenance Assistant posted by Donwyk Laboratory
We are looking to employ a dedicated and reliable maintenance assistant to maintain our facilities and perform regular cleaning tasks. The maintenance assistant`s responsibilities include removing trash and recyclable materials, overseeing the work of cont
View Job
Maintenance Assistant
Umhlanga: Human Resources Assistant posted by Donwyk Laboratory
We are looking to employ an HR Assistant with outstanding administrative and communication skills. An HR Assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately foll
View Job
Human Resources Assistant
Umhlanga: Public Relations Assistant posted by Donwyk Laboratory
Donwyk Laboratories is looking for an outgoing and confident individual to join our team as a public relations assistant. The responsibilities of the public relations assistant include keeping calendars and media lists, participating in brainstorming sessi
View Job
Public Relations Assistant
Cape Town City Centre: Assistant Store Manager
OPERATIONAL MANAGEMENT Ensure store sales objectives are met Maximise incomes streams for the store (Add-ons, GP etc.) Stores Performance Ensure effective implementation of merchandising standards Ensure effective implementation of marketing initiatives At
View Job
Assistant Store Manager
Johannesburg: Assistant Store Manager
OPERATIONAL MANAGEMENT Ensure store sales objectives are met Maximise incomes streams for the store (Add-ons, GP etc.) Stores Performance Ensure effective implementation of merchandising standards Ensure effective implementation of marketing initiatives At
View Job
Assistant Store Manager
Cape Town City Centre: Nursing Assistant – Night Shift
Join our excellent and growing Vetscape Small Animal team Do you have a big heart for animals? We`re looking for a compassionate team member to help us care for our valued patients during the night shift. Preferential Qualifications: Matric Khula Hospital
View Job
Nursing Assistant – Night Shift
Randburg: Customer Sales Assistant – Must Start Immediately posted by Vision Marketing
Company DescriptionVision Marketing is a prominent outsourced Sales and Marketing establishment that specializes in consumer retention whilst maintaining a diverse and dynamic portfolio of clients.Role DescriptionThis is a full-time on-site role as a Custo
View Job
Customer Sales Assistant – Must Start Immediately
Cape Town City Centre: Tax & Corporate Actions Assistant Manager
Well-respected investment management team seeks a Tax & Corporate Actions Assistant Manager to join their operations team. Ideal candidates will be CA(SA) qualified with relevant tax and corporate actions experience within financial services. Great team an
View Job
Tax & Corporate Actions Assistant Manager
Wellington: Executive Assistant / Senior Pa
REQUIREMENTS Relevant tertiary qualification One year experience in local and international travel arrangements Computer Literate High attention to detail Be able to work under pressure and meet deadlines Must be proficient in English and Afrikaans Valid d
View Job
Executive Assistant / Senior Pa
Cape Town City Centre: Executive Assistant
Minimum requirements: Relevant tertiary qualification. One year experience in local and international travel arrangements. Great attention to detail. Ability to work under pressure and meet deadlines. Proficiency in English and Afrikaans. Valid drivers lic
View Job
Executive Assistant
Cape Town City Centre: Property Finance And Leasing Assistant
Minimum Requirements: Matric. Relevant qualification in either property or finance. Advantageous: Vehicle and valid Drivers License. A minimum of 1 year of experience in a property-focused company is essential. Accounting Software experience (e.g., Sage, X
View Job
Property Finance And Leasing Assistant
Polokwane: Assistant Store Manager
OPERATIONAL MANAGEMENT Ensure store sales objectives are met Maximise incomes streams for the store (Add-ons, GP etc.) Stores Performance Ensure effective implementation of merchandising standards Ensure effective implementation of marketing initiatives At
View Job
Assistant Store Manager
Email Alerts
Click the button below and submit your email to receive email alerts with the latest jobs.
This service is offered by Result Generation
We do not save your information, and your email is the only information we forward to the service.
If you wish to unsubscribe, please click here
