Durban: Contracts Administrator (Divisional) posted by Profile Personnel

About the Role

The Contracts Administrator (Divisional) role at Profile Personnel is a critical position that requires a highly organized and detail-oriented individual to manage contracts, agreements, and company records. The successful candidate will be responsible for ensuring compliance with company policies and internal controls, while providing excellent administrative support to departmental managers.

Key Responsibilities

• Compare signed copy of agreement against approved signing version and highlight changes (where we are the second party signing)
• Address administrative checks on final agreements prior to submission for signing (e.g. Party details are correct, all pages included, internal business units signing addressed, etc.)
• Check that the legal agreements included in the vendor application pack is signed correctly and liaise with central procurement to ensure to address corrections prior to approval of vendor
• Update Contracts Log Tracker for all signed agreements received
• Update Contracts Log Tracker for new agreements to be signed
• Submit agreements for signing in accordance with the resolutions, Approval Framework, shareholder agreements and other applicable agreements
• Update Contracts Log Tracker throughout signing process, in accordance with legal procedure and ensure timeous close out
• Distribute agreements once signed to requestor
• Upload signed agreements and credit applications in contracts database i.e. SharePoint contracts register
• Read the relevant sections of the final signed agreement and populate details in SharePoint Contracts Register for required fields (i.e. commencement date, party names, signature dates, effective date of contract, duration of agreement, renewal option, dates for renewal notices, termination clause details, email addresses for notifications, etc.)
• Ongoing administration, follow up with responsible manager and tracking of SharePoint Contracts Register Reports:
• Outstanding signatures
• Expired contracts
• Expiring contracts
• Renewal contracts
• Address administration requirements for contracts requiring archiving/approved for archiving
• Address administration requirements for contracts with WIP (work-in-progress) status

Requirements

• Grade 12 School Leaving Certificate.
• Diploma or Bachelors Degree in Business Administration, Legal Studies, or a related field (minimum NQF Level 6, minimum 2 years’ duration).

Qualifications

No formal qualifications are required for this role.

Salary & Benefits

Salary details are not specified in the original job description.