Debtors Controller
Posted on 2025-03-21
| Salary | R240 000.00 per annum (cost to company) |
|---|---|
| Category | Accounting Finance |
| Location | eThekwini / Durban |
Job Summary
Responsibilities:
Report to the Financial Manager: Credit Applications: Review and vett credit application forms. Ensure new customer accounts are opened accurately and timeously on Pastel. Monitor and Manage Accounts Receivable: Oversee the accounts receivable process, ensuring: Statements are run no later than the 5th of every month; All accounts are reconciled accurately and timeously, no later than the 8th; Claims and credit notes are processed within the stipulated period; ensuring no claims are older than 90 days; Receipts are allocated and updated accurately and timeously; Month end reports and cash flow is submitted and presented timeously; Electronic and paper filing is always up to date. Client Communication: Ensure collection targets are met; and cash flow is projected accurately. Variances to forecast must be minimal, investigated and reported. Client Communication: Maintain regular contact with clients to follow up on outstanding invoices, resolve any issues, and establish payment plans if necessary. Effective communication on discount disallowed, letter of demands. Credit Control: Assess and pre-approve credit limits for new and existing customers, ensuring compliance with company policies. Reporting: Prepare regular reports on accounts receivable status, such as ageing analysis, collection rates, and outstanding balances, credit limit reviews. Reconciliation: Ensure all debtors accounts are reconciled no later than the 8th of every month; and reviewed no later than the 10th of every month. Perform key account reconciliations to ensure accuracy and resolve discrepancies within 30 days. Claims: Ensure all outstanding claims are followed up, and processed accurately and timeously, Ensure no claim is older than 90 days. Risk Management: Identify and mitigate potential risks related to debt collection and provide recommendations for improvement. Ensure all tasks are completed accurately, and timeously, and all deadlines are adhered to. Any other adhoc duties as and when required by the Financial Manager and/or the Directors.
Debtors Controller position available in eThekwini, Durban. This job position was posted by . The job has been posted on 2025-03-21 in the Accounting Finance category
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| Category | Accounting Finance |
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| Location | eThekwini / Durban |
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Responsibilities:
Debtors Controller Responsible for managing the debtor ledger, issuing invoices, following up on overdue accounts, and reconciling payments. Sales/Support Teams Provide necessary documentation and support for invoicing and dispute resolution. Finance Team Assist with reconciliations and reporting. Procedures Opening of Debtor Accounts: Ensure that all documents are received, and are valid Ensure the BCM Process is followed Credit Approval from CGCI Account to be opened on the System with all statutory information completed Credit Note Processing: Ensure credit note documents are completed correctly and signed off by the departmental head No credit note is to be processed without prior approval. Payment Tracking Monitor Payments: Regularly check for incoming payments and match them to the corresponding invoices. Reconcile Accounts: Ensure payments are correctly allocated in the accounting system. Update Ledger: Maintain an up-to-date debtor ledger reflecting all payments and outstanding balances. Follow-Up on Overdue Accounts Aging Report: Generate an aging report to identify overdue accounts. First Reminder: Send a polite reminder email or letter to customers with overdue payments Second Reminder: Escalate with a more formal reminder if payment is not received Phone Follow-Up: Contact the customer directly to discuss overdue payments and agree on a payment plan if necessary. Final Notice: Issue a final demand letter if payment is still not received Dispute Resolution Identify Disputes: Investigate any disputes or discrepancies raised by customers. Collaborate with Teams: Work with sales, support, or logistics teams to resolve issues. Adjust Invoices: Issue credit notes or adjust invoices as necessary. Communicate Resolution: Inform the customer of the resolution and confirm payment terms. Bad Debt Management Identify Bad Debts: Flag accounts that are unlikely to be paid (e.g., 90 days overdue). Write-Off Approval: Seek approval from management to write off bad debts. Record Write-Offs: Update the accounting system to reflect the write-off. Monitor Recovery: Continue to monitor written-off accounts for potential recovery. Reporting Daily/Weekly Reports: Prepare reports on outstanding debtors, payments received, and overdue accounts. Monthly Reconciliation: Reconcile the debtor ledger with the general ledger. Management Reports: Provide detailed reports to management on debtor performance and collection efforts. Key Performance Indicators (KPIs) Percentage of overdue accounts Average days sales outstanding (DSO) Bad debt as a percentage of total sales Collection effectiveness index (CEI) Tools and Systems Accounting software IQ Retail Compliance Ensure compliance with company policies, accounting standards, and legal requirements. Maintain confidentiality of customer information.
Debtors Controller position available in eThekwini, Durban. This job position was posted by . The job has been posted on 2025-03-05 in the Accounting Finance category
Click Go Apply to apply online!
You might also like these jobs in the same area.
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