Position: Executive Assistant to the CEO Location: Durban, Kwa Zulu Natal Minimum Qualifying Criteria Minimum 8-10 years of experience supporting C-Level Executives, preferably in a real estate, property or construction industry Experience and interest in internal and external communications, partnership development, and business development Software Skills: Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Personal Attributes Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Ability to work independently and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, investment committee members and senior executives, external partners and clients Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Key Roles and Responsibilities Executive Support Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; and ensuring itineraries /agendas / documents for travel-related meetings have been compiled. Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office Communicates directly, and on behalf of the CEO, with Investment Committee members, senior executives, and others, on matters related to the CEO’s program and initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the CEO’s office, senior management and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the business and keeping the CEO updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Investment Committee Support and Liaison Serves as the CEO’s administrative liaison to our Investment Committee/EXCO Maintains discretion and confidentiality in relationships with all EXCO members Adheres to compliance with applicable rules and regulations set in bylaws regarding Investment Committee matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings Assists in coordinating the agenda of senior management team meetings and off-sites Communications, Partnerships, and Outreach Ensures that the CEO’s and Senior Management bios are kept updated and responds to requests for materials regarding the CEO and the organization in general Edits and completes first drafts for written communications to external stake holders Handles special projects on behalf of the CEO, such as execution of community outreach events that are on brand and aligned to the vision/ strategic direction of the business Strategic Initiatives Works with the Senior Management team in coordinating the CEOs strategic business development activities Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships Edits all, and creates acknowledgement letters from the CEO to external stakeholders (thank you notes, invitations, acknowledgement of receipt, introduction to other internal team members etc) How to apply:
