Operations Administrator
Posted on 2025-03-06
Category | Admin Clerical Secretarial |
---|---|
Location | eThekwini / Durban |
Job Summary
Responsibilities:
Administrative Support: Assist in the preparation and management of operational documents and reports. Maintain accurate records of facility operations, maintenance schedules, and service requests. Communication: Serve as a point of contact for internal teams and external stakeholders, responding to inquiries and communicating updates efficiently. Coordinate meetings, prepare agendas, and take minutes to ensure clear communication and follow-up on action items. Scheduling and Coordination: Manage the scheduling of maintenance and repair activities, ensuring minimal disruption to facility operations. Coordinate the logistics for on-site visits, vendor services, and facility events. Data Management: Input and maintain data in facility management software, ensuring information is up-to-date and accessible. Assist in generating reports on facility operations, performance metrics, and service requests for management review. 5.Inventory Management: Monitor and manage supplies and equipment inventory; place orders as needed for maintenance supplies and office resources. Ensure all tools and equipment are in good working order and organized. Financial Administration: Assist in tracking operational expenses and processing invoices related to facilities management services. Support the budget preparation process by providing necessary data and documentation Compliance and Safety: Help ensure compliance with health and safety regulations, assisting in audits and inspections as necessary. Maintain documentation related to safety training and compliance records. Continuous Improvement: Participate in process improvement initiatives, providing feedback and suggestions for enhancing operational efficiency. Stay informed about best practices in facilities management and administrative support. Qualifications: Diploma or Degree in Business Administration, Facilities Management, or a related field. Proven experience in an administrative support role, preferably in facilities management or a related industry. Strong organizational skills with a keen attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite and facility management software. Ability to multitask and prioritize effectively in a fast-paced environment. Knowledge of health and safety regulations is a plus. Knowledge of OHS Act, Driver’s License ISO 9001 Quality Management MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level) Work Environment: This role typically requires working in an office setting, with some opportunities to visit various facilities as needed. FUNDAMENTAL COMPETENCIES Initiative/Pro-activity Deadline Driven & Highly Motivated Stress Tolerant Excellent Written Communication Basic Supervisory Skills Subordinates Capacity Building Customer Focus Negotiation Skills Analytical Skills Planning/Scheduling/Objective Setting Teamwork & Partnering Relationship Building Interactive Reasoning Excellent Oral Communication
Operations Administrator position available in eThekwini, Durban. This job position was posted by . The job has been posted on 2025-03-06 in the Admin Clerical Secretarial category
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