Durban: Procurement Specialist posted by Profile Personnel

About the Role

Profile Personnel is seeking a qualified and experienced Procurement Specialist to join their dynamic team in Durban. The successful candidate will be responsible for ensuring integrity and transparency in Supplier Management and Sourcing, while also identifying opportunities for cost savings and implementing continuous improvement activities with suppliers.

Key Responsibilities

• Ensure integrity and transparency in Supplier Management and Sourcing.
• Participate in the vendor approval process on SharePoint.
• Assist in supporting and identifying procurement synergies with central procurement and opportunities to become more efficient.
• Facilitate cross functional & cross plant communication forum to seek synergies and benchmarks.
• Implement continuous improvement activities with suppliers to achieve supply base management targets.
• Identify negotiation opportunities (cost benefits and terms and conditions).
• Research and benchmark procedures, processes, and practices.
• Actively identify cost savings/avoidance opportunities using spend analysis, cost categorisation, vendor categorisation, LPPs, CBDs etc.
• Management and control of item master and creation of item codes with correct allocations to GL expense.
• Project buying and coordination of bought out parts according to customer project milestones.

Requirements

• National Diploma in Supply Chain Management
• CIPS level 5 and above
• Minimum 5 years experience in a similar role
• Working knowledge of Automotive standards (PPAP, APQP)

Qualifications

• Formal education/certifications not specified

Salary & Benefits

• Salary information not specified

Control Milestones

• Achieve agreed targets and work within agreed deadlines in line with Procurement objectives
• Assist in the management of supplier contract amendments process

BBBEE

• Optimise BBBEE spend through the identification of ED and SD suppliers.
• Create an awareness internally for end-users to use BEE vendors.
• Provide support in reporting of BBBEE procurement spend.
• Assist in the co-ordination and collection of BBBEE evidence for company certification.

Tenders & RFQ’s

• Compile and submit Request for Tender / Request for Quotation documents to identified suppliers.
• Compile tender evaluation reports for presentation to tender Committee with recommendations and supporting information.
• Evaluate tenders by co-ordinating input from all role players to facilitate adjudication process.
• Participate in tender adjudication process according to the company procedure.
• Analyse quotes and make recommendations Conduct Supplier evaluations to determine whether Suppliers can fulfil requirements.
• Negotiate terms and conditions within agreed mandates (Price, Quality, Delivery conditions, payment terms, etc.)

Key Material Trend Analysis

• Maintain and update material standards where applicable.

Supplier Evaluations

• Assist the Factories with the resolution of Supplier problems (Quality, supply, etc.)
• Review key Supplier performance (audits and supplier visits) and compile Supplier Reports.
• Identify opportunities for improvements with Suppliers.
• Maintain and develop Suppliers to add value by, targeted value-added projects, substitution, aggregation of purchase value engineering.
• Chair supplier/end-user meetings to maintain strategic supplier relationships.
• Assist in the design of the supplier audit matrix; implement, maintain, and manage.

Financial Control

• Participate in the Audit process.
• Adhere to Financial Policies and Procedures.
• Protect company assets (working capital & fixed assets).
• Detect and prevent fraud.
• Promote good Corporate Governance.
• Monitor and control consumables Working Capital.

Policies and Procedures

• Maintain Procurement Policies, Procedures, Protocols, Work Instructions, Codes of Practice, etc.
• Roll out and control Procurement processes.
• Ensure implementation and compliance of Procurement Policies and Procedures.

Customer Relations

• Maintain and improve relationships with procurements customers.
• Identify opportunities for improvements with customers.

Supplier Relations

• Maintain and improve relationships with suppliers.
• Maintain the vendor performance management system.
• Ensure improvement in vendor performance and compliance with company requirements.
• Maintain and improve relations with suppliers.

Reporting

• Procurement KPIs.
• Review open orders report.
• Review open requisitions.
• Status report on Contracts/catalogue progress
• Monthly Spend analysis.