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Durban: Property Administrator posted by The Focus Group

Property Administrator

Posted on 2025-04-06

Employer The Focus Group
Salary 25000
Category Property Facilities Management
Location Kwazulu Natal  /  Durban

Job Summary

Purpose of the Job:
Perform full administrative functions in lease preparation and conclusion, as well as effectively manage arrears and tenant queries.

Key

Responsibilities:

Tenant Administration:

  • Load and update tenant information on the in-house PIMS system.
  • Manage tenant statements, including receipt allocations, interest generation, meter reading generation, manual billings/adjustments/recoveries, lease billings, debit runs, finalized statements, debit orders, reconciliations, and resolution of queries.
  • Handle tenant turnover and finalize vacated tenant accounts and deposit refunds.

Lease Administration:

  • Obtain credit checks and FICA where necessary.
  • Raise lease input summaries (LIS) and leases on the in-house PIMS system.
  • Update the lease register and handle all leasing matters with the leasing department.
  • Manage annual municipal and rates increases.

Arrear Administration:

  • Follow up on outstanding payments and update the arrears report.
  • Utilize company credit control service provider facilities (TPN) and prepare handovers to the legal credit controller where applicable.

Property Administration:

  • Maintain property and unit data on the in-house PIMS system.
  • Notify utility companies of tenant changes/updates and manage accruals monthly.
  • Maintain parking schedules and access discs.
  • Process municipal and other invoices and perform account reconciliations.
  • Consolidate monthly management reports.

Skills and Competencies:

  • Strong communication skills.
  • Innovative thinking and ability to follow processes.
  • Dynamic and enthusiastic.
  • Professional interaction with tenants.
  • Competent time management skills.
  • Professional attitude, capability, and personal initiative.
  • Deadline-driven with excellent attention to detail and numerate accuracy.
  • Experience in body corporate and sectional title administration is advantageous.

Qualifications and Experience:

Qualifications:

  • Grade 12 (Matric).
  • Relevant diploma.
  • Strong proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA).

Experience:

  • Minimum of 5 years experience in a property administrator role and financial accounting.
  • Customer service experience.
  • Background in property leasing.

Property Administrator position available in Kwazulu-Natal, Durban. This job position was posted by The Focus Group. The job has been posted as a premium ad on 2025-04-06 at 13:00:36 in the Property Facilities Management category

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