East London: ACCOUNTS PAYABLE posted by Work Africa

About the Role

We are seeking a highly skilled and experienced Accounts Payable Clerk to join our team at Work Africa. As an Accounts Payable Clerk, you will be responsible for ensuring accurate and timely processing of invoices, claims, and payments. You will work closely with suppliers, manage accounts, and maintain accurate records. If you have excellent attention to detail, strong organizational skills, and experience in accounts payable, we encourage you to apply.

Key Responsibilities

• Capture monthly invoices, claims, marketing discounts, and labour costs on Excel creditors ledger.
• Calculate marketing discounts and discounts of invoices received monthly and populate the AP sheet with the figures.
• Capture payments on the Excel creditor ledger.
• Send claims to suppliers and update Pastel on a weekly basis on submissions.
• Review supplier take-on forms and allocate a supplier code to buying. Load trade suppliers on Pastel using the allocated code.
• Complete information section on credit applications before submitting it to management, and ensure anything that relates to payment aligns with the policy.
• Maintain an accurate record of all supplier accounts.
• Confirm banking details with suppliers, email the details to buying to verify before paying new suppliers.
• Accurately record payments within credit payment terms and policies. Ensure purchase orders have the correct payment terms listed, the GRN matches the CP on the orders, and the delivery date used for payment is correct i.e. when the buying department makes any amendments to the purchase orders.
• Update the monthly AP purchases captured on Excel creditors ledger and balance to the IMS, twice a week for the weekly payments report sent to management.
• Accurately record any transactions during the month to ensure the figures are accurate.
• Reconcile trade creditors accounts to supplier statements, Excel ledger, and Pastel.
• Preparation of monthly creditors reconciliations and submission for review.
• Populate import batches to load onto the bank for month end payments for trade.
• Follow up on outstanding reconciliation items.
• Check on outstanding queries on reconciliations.
• Follow up and handle of trade creditor.
• Identify supplier queries and resolve in a speedy manner, and potential early payment discounts.
• Raise any discount opportunities with the finance manager.
• Send proof of payment to suppliers adhoc.
• Ensure trade creditors filing system is up-to-date on SharePoint.
• Ensure trade creditor filing system is in order and easy to follow. Payments/recons must be filed after payment is done every month.

Requirements

• Minimum of 1-3 years experience in a similar role.
• Matric Certificate (not negotiable).
• Pastel Experience.
• Highly proficient in Excel, and Excel Functions.
• Ability to work independently and in a team.
• Valid Code 08 Drivers license.

Qualifications

• Matric Certificate

Salary & Benefits

Salary Market related