Job Description
Junior Bookkeeper required for a law firm based in East London
Receipting
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Check all trust accounts for deposits
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Match deposits to MAT/DEB accounts
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Obtain schedules for receipting consolidated payments from clients/correspondents
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Attempt to match unknown deposits to MAT/DEB accounts
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Post unidentified deposits to the Suspense account
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Reconcile Suspense account after identifying unknown deposits
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Reconcile all trust accounts to the General Ledger (GP)
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Post trust interest and bank charges to the relevant MAT accounts
Cash Payments Handling
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Issue receipts for cash deposits
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Facilitate transfer from business account to the relevant trust account
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Reconcile cash deposits into the trust account
Card Payments Handling
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Issue receipts for card deposits
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Ensure card funds are deposited into the trust account
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Reconcile card deposits into the trust account
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Payments PR’s
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Ensure all PRs are received for processing
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Check MAT accounts for sufficient funds
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Review PRs for errors (e.g., choice of bank, Trust vs Business account, authorization status)
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Sort PRs
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Load PRs for payment on the respective bank platform
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Assign Transaction Numbers (TNs) to PRs
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Post PRs with TNs to the General Ledger (GP)
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Ensure PRs are authorized by staff responsible for the relevant bank
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Print audit trails from respective banks
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Sort and distribute audit trails to the PR creator
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Reconcile to GP and ensure no PRs have been incorrectly allocated by GP
86(4) Investments
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Open all investment accounts across 5 banks
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Perform FICA verification for investments
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Process deposits into investment accounts
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Process withdrawals from investment accounts
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Handle investment account closures
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Extract monthly reports and statements from all 5 banks
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Post interest, bank charges, and 5% to LPFF upon account closure
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Post interest, bank charges, and 5% to LPFF monthly for all active investments
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Ensure all entries are posted correctly using GEN numbers in GP
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Agree investment accounts to GP by bank
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Reconcile investment balances to GP by bank
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Provide monthly reports and reconciliations to Steve Clarke
Journals
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Process all trust journals
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Ensure funds transferred between MATs are within the same bank
Stationery
- Manage stationery and orders.
Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.
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