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East London: Payroll Clerk posted by Profile Personnel

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Job Description

Role Purpose:
The Payroll Clerk will be responsible for accurately processing payroll information by capturing data into the companys payroll
system, reconciling payroll information with precision, and preparing month-end reports. This role also entails responding to ad
hoc requests from other departments and providing support to employees on payroll-related concerns.

Qualifications:

  • Minimum of Matric or NQF 4 equivalent.
  • Post-matric qualification is advantageous.

Experience:

  • A minimum of 2 years experience in administration or data capturing.
  • Familiarity with payroll systems such as SAGE VIP or SAGE 300 People is advantageous.
  • Experience managing payroll for a workforce of approximately 700 employees.
  • Exposure to Botswana payrolls or taxes will be beneficial.

Responsibilities:

Payroll Processes and Systems

  • Accurately loading and terminating employee records.
  • Auditing timekeeping records to ensure compliance with policies.
  • Maintaining up-to-date employee payroll records.

Procedures, Payments, and Reconciliations

  • Recording and calculating payroll deductions.
  • Processing requests such as levies and garnishments.
  • Reconciling and ensuring accurate payroll data is maintained.

Reporting and Compliance

  • Preparing and reconciling monthly and annual payroll reports.
  • Ensuring compliance with all relevant tax regulations and legal requirements.

Employee Relations

  • Addressing and resolving employee payroll concerns efficiently.
  • Providing support to employees regarding payroll-related queries.

Finance Administration

  • Collaborating with the finance department to reconcile payroll information and support month-end processes.
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Skills and Attributes

Technical and Compliance Knowledge:

  • Familiarity with payroll software systems.

Discretion and Confidentiality:

  • High level of discretion when handling employee data and payroll information.

Problem Solving and Initiative:

  • Ability to identify and suggest improvements to existing payroll systems and processes.
  • Proactive in developing and implementing effective solutions.

Administrative Excellence:

  • Strong organizational skills for maintaining records and reviewing files.
  • Detail-oriented approach to ensure accuracy in payroll processes.

Time Management:

  • Exceptional ability to meet strict deadlines to ensure timely processing of wages and salaries.

Interpersonal Skills:

  • Effective communication skills to liaise with employees and resolve queries.
  • Team-oriented approach to collaborating with other departments, particularly finance.



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