East London: Project Planner posted by Abantu Staffing Solutions
Posted on 2025-05-21 00:00:00
| Employer | Abantu Staffing Solutions |
|---|---|
| Category | Petro Chemical |
| Location | Eastern Cape / East London |
Job Summary
Job Overview:
- The Project Planner position is based in East London. The incumbent deals with the planning and administration surrounding ad hoc and on-going maintenance including trouble shooting and arranging for contractor assistance and follow-up, and works collaboratively with the General Manager Projects and Facilities and team to maximise productivity. A high level of accuracy and the ability to meet deadlines is necessary. Professionalism and reliability are crucial to this position. The ideal candidate for this position is a self-starter who can work in a fast-paced environment.
- Ability to liaise with contractors, colleagues and all stakeholders is necessary.
Minimum Requirements:
- Matric/ Grade 12
- Technical Degree or Diploma
- Relevant Administration training or qualification
- Proficiency in use of computer (Word, Excel, Outlook, PowerPoint)
- Pastel Evolution (Ordering)
- 3 + years administration experience
- Valid drivers license
Main Responsibilities:
- Ensure that the company sites are maintained effectively at lowest cost
- Maintenance of Contractor list
- Fielding of issue from Retailers
- Allocation of contractor
- In-depth usage of E-maintenance to update action list
- Create tasks on the Computerized Maintenance Management System (CMMS), and issue to suppliers and contractors in shortest turnaround time
- Placing and re-scheduling of order for Maintenance
- Documentation of job details
- Reserve spares and run material availability checks for both East and West regions
- Create Purchase Orders (PO) of New Installation and Communicate outstanding POs to finance and contractors/suppliers
- Order Spares or Materials used by Maintenance Coordinators
- Provide Maintenance and Contractors with a register for the following weeks schedules
- Prepare and communicate following weeks work schedule (equipment, sites, dates, etc) to relevant role players
- Delegate work orders and provide confirmation slips
- Update weekly KPIs and perform monthly maintenance cost analysis from the existing budget. Highlight out of ordinary expenditures
- Ensure all failure information is captured correctly on all reports from all contractors
- Review reports and update maintenance plans accordingly
- Monitor and co-ordinate calibrations, fuel installations, electrical, civil and P&T activities in conjunction with relevant Maintenance Coordinator
- Ensure optimal availability of infrastructure equipment and services in accordance with the E-maintenance (CMMS) approved budgets, timeous revenue recovery and clients needs for sites
- Process invoices from suppliers and contractors
- Drive departmental cost savings, utilize close to site contractors to minimize costs
- Provide Business Consultants with maintenance plans and communication regarding site maintenance
- General administration and filing
Key Skills and Competencies:
- Reliable and trustworthy
- Time management skills and ability to work efficiently under pressure
- Problem solving skills
- Ensure productivity and meet deadlines
- Effective communication and interpersonal skills
- Accuracy and attention to detail
- Corporate values
- Customer Service Orientation
- Process Orientation
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