Senior Payroll Administrator

Key Accountabilities

Payroll

• Maintain payroll and all employee information on VIP Payroll, for permanent, fixed term contracts and permanent part-time employees.
• Load all relevant data onto VIP (includes leave, overtime, garnishee orders etc)
• Perform monthly payroll
• Explain all variances and changes from previous months payrun
• Print and safeguard all relevant payroll reports (ie. Nett salaries, duplicate payslips etc)
• Provide Admin Input Controller with monthly payroll journals for processing onto Pastel.
• Perform VIP to Pastel integration of data.
• Reconcile and review payroll to general ledger on a monthly basis.
• Prepare and submit journals in respect of provision for leave.
• Check and capture all leave and absence registers and follow up on sick notes.
• Prepare and submit necessary documentation in respect of pension, provident fund contributions, SACCAWU etc
• Must have the ability to extract and manipulate VIP data, report compilation and reconciliation
• Distribution of monthly payslips (paper / mobi)
• Answering of any / all payroll queries
• Administration

Maintain complete employee files

• File and safeguard all relevant employee documentation
• Dealing with staff joining and leaving the company (take-on and resignations)
• Filing of all payroll and employee documentation
• Accurate data capturing
• Submissions
• Prepare monthly PAYE, UIF and SDL report for submissions to SARS
• Prepare and submit quarterly stats and reports for STATS SA
• Prepare annual IRP5s for all employees as well as IRP5 reconciliation for submission to SARS
• Bi-Annual submission to SARS, prepare and submit
• ETI reporting and calculations

Petty Cash

• Control all petty cash and issue petty cash vouchers with all relevant authority
• Monthly recon of actual cash on hand to the general ledger
• Wages
• Categorize time sheets into stores / cost centres and punch expenses into Pastel
• Compare hourly rates and ensure correct calculations of overtime
• Transfer money between various bank accounts and ensure funds are available for various payments
• Pre-authorisation of payments as and when required

Minimum requirements for the job:

• Matric / NQF4 Certificate.
• Relevant diploma / payroll qualification
• Valid Drivers Licence Code 8 unendorsed
• Computer Literate: Word and Excel.
• 5 8 advanced experience on VIP
• Pastel Processing / Accounting skills advantageous
• Working knowledge of labour and tax legislation

Should you wish to apply – please email your CV and Supporting Documents to Profile Personnel
Snr Payroll Administrator position available in Eastern Cape, East London. This job position was posted by Profile Personnel. The job has been posted as a premium ad on 2025-02-05 at 13:32:36 in the Professions category