East London: SUPPLY CHAIN MANAGEMENT (SCM) OFFICER

SUPPLY CHAIN MANAGEMENT (SCM) OFFICER/MAKHANDA OVERVIEW OF POST: The main responsibility of the Supply Chain Management (SCM) Officer is to render a comprehensive and professional office administrative function in terms of Supply Chain Management within the SA Library for the Blind (SALB). This function will also support the Project Offices/functions within the SALB with regards to procurement. Minimum Requirements: National Diploma or higher-level qualification in Supply Chain Management/ Procurement Management. (to be submitted with application) At least 2 years of office administrative work experience in supply chain management within the Public Sector. Good working knowledge of the following Acts and Prescripts: PFMA; National Treasury Regulations; SCM Acts and Prescripts; PPPFMA and related prescripts; BBBEE regulatory prescripts. Key Responsibilities (the list is not exhaustive): The key performance areas include managing and maintaining the SALB Supplier Database and Central Supplier Database (CSD) reports to ensure compliance and accurate information. Further administering procurement processes by recording and processing purchase orders, coordinating RFPs, bids, and tenders, and ensuring adherence to SCM policies and relevant legislation. It also involves tracking outstanding orders, verifying invoices, and coordinating with the Finance unit to ensure timely supplier payments. Additional responsibilities include providing financial and administrative support, assisting with budget monitoring, reconciliations, and maintaining organised, audit-ready records. The role also carries audit and compliance responsibilities, such as preparing documentation for audits, responding to audit queries, conducting internal compliance checks, and supporting the implementation of corrective actions to strengthen internal controls. The following competencies will be advantageous : Having worked and actively participated in Bid Processes (from preparation of specification documents, invitation of bids/tenders and quotations, tender and or specification briefing meetings, record management of SCM documents, participating in review and in adjudication committees, and other related functions. Knowledge (training) in POPI Act and PAIA Other skills and attributes: A highly motivated, driven and well organised individual. Good (English) written and verbal communication skills. Good administrative, business writing and minute taking skills. Detail oriented and deadline driven. Intermediate or higher-level experience in the Ms Office Suite. Strong organizational and time management skills, and the ability to prioritize workload. Good interpersonal skills. Good record management skills Proven experience in having dealt with procurement and suppliers Working knowledge of Service Level Agreements and Memorandum of Understanding. Good financial management skills. All-inclusive Remuneration Package: R345 865,24 CTC Per Annum